Marketing Project Manager

Summary

We are looking for a creatively driven digital advertising agency specializing in performance marketing, social media, content creation, and digital strategy. We thrive on collaboration, curiosity, and a passion for delivering impactful results.

We are seeking a seasoned Project Manager to join our Program Management Office (PMO), to partner with the Growth team on new/organic growth initiatives, as well as other high-priority initiatives across the organization.

This role is ideal for someone who excels at bringing structure into a dynamic environment with competing priorities, driving execution, and aligning cross-functional teams within aggressive timelines.

The position requires direct engagement with executive leadership; therefore, excellent communication and a solid understanding of standard project management operating procedures is required.

Key Responsibilities

• Pitch Planning & Timeline Management

o Develop and manage workback plans with key milestones across strategy, creative, media, and

production.

o Ensure all workstreams are aligned and progressing toward final submission or presentation.

• Cross-Functional Coordination

o Facilitate collaboration across account, strategy, creative, media, production, analytics, HR and

finance teams.

o Coordinate essential internal meetings and tasks, such as planning sessions, kickoffs, creative/media reviews, staffing discussions, team check-ins, and proof and studio coordination.

• Resource & Capacity Planning

o Assess team bandwidth and secure necessary resources, including freelancers or external partners.

o Identify resourcing gaps and recommend solutions to ensure continuity.

o Coordinate and communicate the staffing of shared resources to PMO.

o Coordinate and schedule OT for Proofreading and Studio teams, as needed.

• Executive & Stakeholder Engagement

o Coordinate reviews and approvals with senior leadership and core team members.

o Schedule and facilitate dry runs as needed to prepare executive presentations.

• Risk & Issue Management

o Proactively identify risks such as timeline slippage and (?) scope creep and escalate appropriately.

o Troubleshoot blockers and maintain progress under tight deadlines.

• Client-Presentation Readiness

o Ensure all client-facing materials are proofread, formatted, and presentation-ready.

o Organize pitch rehearsals and support post-pitch debriefs and feedback loops.

• Process Optimization

o Capture learnings and contribute to refining pitch workflows, tools, and templates for future use.

• Documentation & Reporting

o Maintain meeting notes, creative files, timelines, staffing plans, and final submissions.

o Provide regular status updates to the VP, Program Management, and other executive stakeholders.

o Support additional strategic initiatives across the organization, as prioritized by key executive

stakeholders, following PMO standard operating procedures.

• Performance Metrics

o Success in this role is measured by timely delivery of pitch materials, internal stakeholder

satisfaction, process efficiency, and contribution to new business wins.

• Work Environment & Culture

o We value proactive communication, accountability, and a collaborative mindset.

o Offshore team members are fully integrated into our workflows and culture.

Academic/Educational Requirements

• Bachelor's degree in project management, marketing, communications, business, or a related field.

• At least 7 years of experience in project coordination, account management, or digital marketing.

Required Skills

• 7+ years of project management experience, preferably in advertising, sales, marketing, or business development

• Familiarity with digital marketing concepts and platforms (e.g., creative, social media, paid media, SEO)

• Proven success managing complex, cross-functional projects with senior stakeholders

• Able to manage multiple projects in a fast-paced, deadline-driven environment with the ability to prioritize multiple projects with often competing priorities.

• Strong organizational, analytical, and communication skills

• Experience working remotely and across time zones; must be available during PST hours

Preferred Skills

• Comfortable with ambiguity and skilled at creating structure

• Strategic thinker with a bias for action

• Collaborative, proactive, and solutions-oriented

• Familiarity with Agile or Scrum methodologies

• Experience working in a creative agency or similar fast-paced environment

• Understanding of digital advertising channels, including paid social, display, search, and programmatic

• Familiarity with design production software and tools (i.e. Figma, InDesign, etc.,)

• Exposure to photo/video shoots and content production

• Ability to analyze campaign performance data and contribute to reporting

• Experience with SmartSheet, a plus

• Experience with proofreading tools (i.e. Ziflow)

• Experience working with remote or distributed teams

• PMP or equivalent certification is a plus

• Experience managing RFPs or exposure to the business development lifecycle

Work Schedule:
TBD, must be open to flexible and open to work during PST hours

Work setup
: WFH