Document Controller
1 day ago
Company Description
Makati Life Medical Center is a state-of-the-art healthcare facility in Metro Manila, where patients are the top priority. The hospital is equipped with the finest medical technology, facilities, and doctors to assist everyone's healthcare needs effectively.
Job Summary:
Responsible for managing and maintaining all organizational documents in a structured, secure, and accessible manner. This role ensures that all documents are properly filed, version-controlled, and regularly updated to support compliance, audits, and operational efficiency. The Document Controller works closely with various departments to receive, review, and archive documents, enforcing proper procedures to maintain confidentiality and accuracy. They are expected to be proficient in document management systems such as SharePoint and Microsoft Office, with strong attention to detail and organizational skills. A bachelor's degree or equivalent experience is required, along with effective communication skills and the ability to coordinate with multiple teams.
Key Responsibilities:
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Responsible for maintaining accurate records, ensuring version control, and organizing documents in a secure, accessible manner using the organization's document management system.
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Ensures all documents meet internal policies and external regulatory requirements, and supports internal and external audits by providing accurate, up-to-date documentation.
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Liaises with various departments to ensure timely submission, approval, and archiving of documents, and provides assistance in locating and using controlled documents.
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Oversees the systematic filing and archiving of both digital and physical documents in line with retention policies and destruction schedules.
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Monitors and improves the efficiency of the document control system, supports migrations or upgrades, and recommends enhancements to document control procedures.
Qualifications:
Education: Bachelor's Degree in Office Administration, Library Science, Information Management, or any related field
Experience: At least 1 to 2 years of experience in document control or records management, preferably in a healthcare or regulated environment.
Skills: Proficiency in Microsoft Office and document management systems such as SharePoint; strong organizational and filing skills; excellent attention to detail and accuracy; effective communication and coordination abilities; familiarity with document control standards and retention policies.
Training & Certification/Others: Completion of training in document control procedures, records management, or ISO-based quality management systems is an advantage.
Preferred candidate possessed related certifications below:
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ISO 9001:2008 Quality Management System Related Certifications
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ISO 14001:2004 Environmental Management System Related Certifications
Job Type: Full-time
Benefits:
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Company events
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Employee discount
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Flexible schedule
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Health insurance
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Life insurance
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On-site parking
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Opportunities for promotion
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Paid training
Schedule:
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8-hour shift
Supplemental Pay:
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13th month salary
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