Logistics and Vendor Compliance Coordinator

4 days ago

Quezon City, National Capital Region, Philippines YFC-Boneagle INTERNATIONAL INC. Full time ₱240,000 - ₱360,000 per year

We are seeking an International Logistics and Vendor Compliance Coordinator in Manila to oversee inbound shipments of consumer electronics from Southeast Asia to the US warehouse.

Job Responsibilities

Inbound Freight & Shipment Coordination

  • Coordinate with freight forwarders and carriers to manage international shipments to the United States.
  • Communicate with freight forwarders, custom brokers, and internal departments to coordinate international shipments.
  • Assist with preparing and reviewing import/export documentation, including commercial invoices, packing lists, and shipping documents.
  • Help ensure compliance with US Customs regulations, partner government agency (PGA) requirements, and internal policies.
  • Support the product classification process using the Harmonized Tariff Schedule (HTS).
  • Monitor delivery timeliness and proactively communicate shipment delays, risks, or changes.
  • Ensure timely handover of shipment documentation and maintain clear records of inbound activity.

Vendor Compliance & Chargeback Administration

  • Monitor supplier performance against agreed shipping, documentation, labeling, and scheduling standards.
  • Document non-compliance incidents and issue supplier chargebacks with supporting evidence and corrective guidance.

Discrepancy Reporting & Communication

  • Report shipment discrepancies to the US-based Purchasing and Accounts Payable teams with sufficient detail for resolution.
  • Coordinate with support staff in China and the Philippines to follow up on missing or incomplete shipment details.
  • Maintain consistent and professional communication with vendors to resolve issues and reinforce compliance expectations.
  • Stay informed of basic US and international trade compliance rules and changes.

ERP (NetSuite) Data Management

  • Accurately input and update inbound shipping data in NetSuite, including shipment status, carrier details, documentation, and delivery confirmations.
  • Ensure data accuracy regardless of whether updates are manual, entered by other team members, or imported via ERP integrations.
  • Perform routine audits and resolve discrepancies to uphold data quality standards.
  • Support department reporting, filing, and project-based compliance tasks.

SKILLS AND QUALIFICATIONS

  • Graduate with a bachelor's degree in business administration, Supply Chain / Logistics, International Trade, or any relevant field.
  • Strong understanding of international shipping practices, import documentation, and US delivery requirements.
  • Strong attention to detail and excellent organizational skills.
  • Demonstrates strong time management skills to handle multiple responsibilities and meet deadlines.
  • Familiarity with retail supply chains and product data is a plus.

Experience

  • Minimum of 3 years of experience in logistics, international shipping, or vendor compliance.
  • Preferably experience with consumer electronics.

Technical or specific skills (e.g. technical, computer)

  • Fluent English communication skills, both written and spoken – with experience coordinating across time zones and cultures.
  • Proficient in NetSuite or similar ERP platforms with emphasis on logistics-related data management.
  • Advance Excel skills for reporting and tracking vendor performance
  • Excellent knowledge in Microsoft Office (especially Excel and Outlook)
  • Proficient in intermediate mathematics, including financial calculations, with advanced expertise in statistical methods and data analysis.

Job Type: Permanent

Pay: From Php30,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Health insurance
  • Opportunities for promotion

Work Location: In person

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