Property Administrator

4 days ago

Cagayan de Oro, Northern Mindanao, Philippines Johndorf Ventures Corporation Full time ₱300,000 - ₱450,000 per year

JOHNDORF VENTURES CORPORATION

Is currently looking for:

PROPERTY ADMINISTRATOR

Duties and Responsibilities

A. Property Operations

  • Monitor the upkeep and maintenance of common areas, facilities, and amenities.
  • Coordinate with contractors, service providers, and maintenance personnel to ensure timely completion of repairs and preventive maintenance activities.
  • Inspect properties regularly to identify and address issues related to safety, cleanliness, and functionality.
  • Oversee the proper implementation of house rules, policies, and community regulations.

B. Homeowner Relations

  • Serve as the primary contact person for homeowners and residents regarding inquiries, requests, and complaints.
  • Ensure that all concerns are handled promptly, professionally, and with a focus on customer satisfaction.
  • Facilitate regular meetings or coordination activities with homeowners' associations (HOAs) when applicable.
  • Assist in the dissemination of community announcements and circulars.

C. Administrative and Financial Support

  • Maintain accurate records of property-related documents, reports, and correspondence.
  • Prepare and submit periodic property reports, including incident reports, maintenance logs, and activity summaries.
  • Assist in the monitoring and collection of association dues, rentals, and other community-related payments.
  • Coordinate with the accounting team for billing and reconciliation of expenses related to property operations.

D. Compliance and Safety

  • Ensure compliance with local government ordinances, health and safety standards, and company policies.
  • Monitor security and sanitation service providers to ensure consistent and quality performance.
  • Participate in emergency response and risk management initiatives within the property.

E. Coordination and Support

  • Collaborate with the Property Admin Supervisor and Manager for project planning, policy updates, and operational improvements.
  • Support the implementation of community programs, events, and other property-related initiatives.
  • Represent the company in meetings or inspections as needed.

Qualifications

  • Bachelor's Degree in
    Engineering
  • At least
    1 year of relevant experience
    in property management, community administration, real estate operations, or customer service.
  • Strong interpersonal and communication skills, with the ability to interact professionally with clients, residents, and colleagues.
  • Proficient in
    Microsoft Office applications (Word, Excel, PowerPoint)
    and capable of handling administrative systems.
  • Highly organized, detail-oriented, and able to multitask effectively under minimal supervision

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