Executive Secretary

2 weeks ago

Taguig, National Capital Region, Philippines Stradcom Corporation Full time ₱250,000 - ₱500,000 per year

Activity Management

  • Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group
  • Provides the required logistics for meetings, special assignments and travels of the group
  • Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,
  • Generates and prepares reports required by the group.

Communications

  • Records & disseminates incoming and outgoing letters and document
  • Ensures recording and transmittal of external communication (i.e. outside the Company);
  • Photocopies documents and disseminates it to its intended recipients;
  • Prepares the following for the Department:
  • routine correspondences and letters as requested;
  • cash advance & expense report;
  • notice of meeting;
  • request for payment;
  • purchase requisition/capital expenditure request; and,
  • keeps confidentiality of oral and written communication heard or read that are sensitive in nature.

Records & Office Supplies

  • Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;
  • Maintains a contract inventory and safekeeping of project supplies
  • Monitors and controls office supplies needed by the group.

Minimum Qualifications: Minimum Qualifications

  • Education: Completion of at least a four-year degree in any field.
  • Experience: Minimum of 1 year of experience as a secretary or administrative assistant, demonstrating proficiency in administrative tasks and office management.
  • Computer Skills: Proficient in using MS Word, Excel, and PowerPoint, with the ability to create, edit, and format documents, spreadsheets, and presentations.

Competencies:

  • Communication Skills: Strong oral and written communication skills to effectively coordinate with other departments.
  • Critical Thinking: Can analyze situations and solve problems efficiently.
  • Time Management: Knows how to prioritize tasks and meet deadlines.
  • Attention to Detail: Enures accuracy and precision in handling documents, data, and information.
  • Teamwork and Proactive Attitude: Able to work collaboratively with colleagues and has the willingness to assist others.

Stradcom Corporation is the proponent of the multi-billion peso computerization of the Philippine Land Transportation Office (LTO), the agency that registers motor vehicles, issues drivers' licenses, and enforces laws of land transportation, and is administered under the Department of Transportation (DOTr).

Through a nationwide IT infrastructure consisting of the development of software for formal business processes, the establishment of a huge data powerhouse, the interconnection of LTO's almost 300 offices, the delivery of all hardware and equipment, and the provision of operating and support services throughout the entire concession agreement, which is now in its extension period, STRADCOM provides a service to government consistent with the provisions of the BOT Privatization Law (in particular, a Build-Own-Operate contractual scheme), while establishing a solid business model built on the generation and collection of service revenues from the transacting public.

We are thus looking for talented individuals to join us, whether seasoned professionals seeking a change of pace and direction or new graduates wanting to explore frontiers and pursue a fulfilling career.

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