Corporate Payroll Head

Duties and Responsibilities (function, purpose and objective of this position):

DAILY TASK:

· Leads toolbox meeting

· Reads and responds to e-mails and messages (Outlook, Teams and/or Viber)

• Supervise staff assigned in Timekeeping, Compensation and Benefits, and Payroll and help them plan their various functions and activities

WEEKLY TASK:

• Reviews and sign payroll as prepared by the Payroll Associates and forwards to Finance Department every Thursday

o Laborers

o Project Based

· Prepares payroll total summary for CEO/President's approval and for bank encashment

· Approves and reviews GCC electronic transmittal as prepared by the Payroll Associates and/or Timekeeper Associates for distribution of salaries, sign the hard copies and forward to Service Vehicle Driver/Messenger as transporter

· Receives the signed payslip acknowledgement receipt copies of employees and file to its designated folders as record purposes and for future references

· Attends Mancomm meeting

• Set Payroll balances on GCC Cash Advance e-forms and let Finance Officer assigned to set the Accounting Balance for CEO/President's and Corporate HR Manager's approval and process once approved every Wednesday

BI-MONTHLY TASK:

· Reviews and sign payroll of all companies as prepared by the Payroll associates and forwards to Finance Department once done processed

· Prepares payroll of Department Heads and Supervisors

· Prepares payroll total summary for CEO/President's approval and for bank encashment

· Prepares payroll summary for employees with ATM and encodes the generated file to be credited to their respective UB account numbers

· Approves and reviews GCC electronic transmittal as prepared by the Payroll Associates and/or Timekeeper Associates for distribution of salaries, sign the hard copies and forward to Service Vehicle Driver/Messenger as transporter

· Receives the signed payslip acknowledgement receipt copies of employees and file to its designated folders as record purposes and for future references

· Ensures the proper filing of payroll sheets every after payout

· Ensures timely releasing of salaries

Ensures timely implementation of salary deductions and adjustments to GC&C Group of Companies Employees and secure proper documentation

MONTHLY TASK:

· Verifies generated monthly statutory contributions/loan payables (SSS, Philhealth and Pag-ibig) ensures compliance of labor and govt. mandated benefits & requirements.

• Checks and sign all Government Contributions and payment for loans of all companies as prepared by Timekeeping Associate/Compensation and Benefits
• Prepares Performance Review Report every 1st week of the month
• Attends performance review and presents Payroll Performance to the top Management

· Maintains monthly payroll summary and master list of employees per company

QUARTERLY TASK:

• Updates Records Management Table (RMT) of Payroll files.

BI-ANNUAL TASK:

• Monitors Performance Evaluation of all regular payroll personnel every July and January

· Reviews and sign employees 13th month - nearest to Apr 30 and Nov 30 cut-off. Submits to Finance by May 1 and Dec 1 nearest to cut-off

· Prepares 13th month total summary for CEO/President's approval and for bank encashment

· Approves and reviews GCC electronic transmittal as prepared by the Payroll Associates and/or Timekeeper Associates for distribution of 13th month, sign the hard copies and forward to Service Vehicle Driver/Messenger as transporter

ANNUAL TASK:

• Ensures renewal of SSS L501, Philhealth and Pag-IBIG specimen signature of all companies (deadline: depends on the expiration of the said form).

· Ensures distributions of printed SSS contributions made on the previous year per employee every January to February 15 of the current year.

• Ensures renewal of SSS, HDMF & Philhealth Certification of Good Payment of all Companies

OTHER SERVICES/TASKS DONE WHEN THE NEED ARISES:

• Evaluates newly hired payroll staff every 3rd and 5th month of their employment
• Request to fill up vacant post in case of staff resignation to HR Dept and conducts final interview for shortlisted applicants
• Approves GCC electronic forms application for payroll personnel Leave of Absence & Transmittal
• Provides information to employees and managers on payroll matters
• Prepares payroll in case of Payroll Associates absence

· Checks overtime computations

· Approves log adjustment in the system (add new employee, remove resigned employees name in a payroll group and any update on the information(basic rate/allowances/changes of company details)

· Encodes and maintains accurate payroll information of all employees (newly hired, active, resigned) in the New Payroll System

· Prepares Last Pay Salary computation of resigned employees

· Prepares retirement pay computation of retired employees

· Prepares Service Incentive Leave Credits of employees

· Inform employees the status of their Service Incentive Leave Credits

· Ensures filing of documents related to the task assigned are up to date for record purposes and future references

· Performs other task that maybe required by the management / and or immediate Head

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Benefits:

• Pay raise

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary

Work Location: In person