Executive Assistant

1 week ago

Quezon City, National Capital Region, Philippines Versa Innovation Corp Full time ₱70,000 - ₱120,000 per year

The Company

Versa Innovations Corp. is a leading Philippine developer and provider of two-way radio communication systems and solutions, specializing in cutting-edge technology for security, corporate, and public safety industries. The company pioneers innovative communication products like NetEdge - the first  Push-to-Talk (PoC) Radio as a Service (RaaS) in the Philippines - designed to future-proof teams' communication needs without heavy upfront investments. Driven by customer obsession and continuous innovation, Versa serves as a trusted partner to premier security agencies and businesses across the country, enabling seamless, scalable communication solutions that grow with their operations.

Main Purpose of the Job

Provide dedicated support to Executive Officers (Founder, CEO) by coordinating activities, tracking progress on initiatives, and ensuring effective communication between the Senior Management Office and all departments. This role helps transform the CEO and Founder's directions into action through organized follow-up and practical coordination.

Duties and Responsibilities

  • Manage special projects.

  • Manage and organize the CEO's calendar and appointments.

  • Prepare meeting materials and coordinate logistics for CEO meetings.

  • Take notes during meetings and track action items assigned by the CEO.

  • Follow up with team members on tasks delegated by the CEO.

  • Handle basic correspondence and communications on behalf of the CEO.

  • Maintain organized filing systems for important documents and information.

  • Relay CEO instructions and priorities to relevant departments.

  • Track progress on key tasks and initiatives as directed by the CEO.

  • Update simple status trackers for ongoing projects and commitments.

  • Coordinate between departments to resolve basic implementation issues.

  • Help arrange meetings between the CEO and relevant team members.

  • Collect updates from departments for CEO review.

  • Process and organize important paperwork and documentation.

  • Assist with basic reporting and data collection needs.

  • Manage office supplies and equipment for the CEO's office.

  • Coordinate travel arrangements and expense reporting.

  • Help maintain company records and important files.

  • Assist with preparation of basic presentations and documents.

  • Answer and direct calls and emails for the Founder and CEO as appropriate.

  • Distribute information and updates from the Founder and CEO to team members.

  • Help draft simple communications on behalf of the Founder and/or CEO.

  • Maintain contact lists and communication channels.

  • Coordinate with visitors and external partners as needed.

  • Ensure important messages reach the right people at the right time.

  • Render such other services & duties that may be assigned.

Desired Qualifications

  • Work Experience: Three (3) to five (5) year work experience required, in executive assistant or supervisory roles.

  • Level of Knowledge: Management College graduate, preferably Business Administration.

Competencies:

  • Core: Demonstrates reliability, strong organizational skills, clear and professional verbal and written communication, a proactive approach to problem-solving, careful attention to accuracy and completeness, and adaptability to changing needs. Possesses a clear understanding of responsibilities, goals, and metrics, recognizing the impact of their work on peers' success.

  • Functional: Proficiency with email, word processing, spreadsheet, and ERP software. Ability to manage and prioritize multiple tasks.

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