Fleet Admin Assistant

5 days ago

Pulong Santa Cruz, Calabarzon, Philippines WeSearch@Searchers & Staffers Corp. Full time ₱250,000 - ₱750,000 per year

Job Qualifications:


• Candidate must possess at least a Bachelor's/College Degree.


• With 1-2 years of experience in administrative, clerical, or office support role.
• Experience in a fleet management or leasing environment with proficient understanding of the fleet industry is mandatory.


• Proficient in using MS Office Applications (Word, Excel & PPT), SRM & SAP knowledge, Basic Accounting and reconciliation skills


• With experience in interacting with offshore stakeholders is an advantage.


• Proficient in using MS Office Applications (Word, Excel and Power Point).


• Good analytical and problem-solving skills.


• Excellent written and verbal communication skills.


• Highly competent in administrative tasks, attention to details and great organization skills.

Job Description:

  • Manage and support requirements for Light vehicles on leased operation scheme consisting of around units and assist in facilitating renewal registration of some company owned heavy vehicles across Australia.
  • Place orders for new or replacement vehicles and accessories in accordance with Vehicle Policy.
  • Coordinate vehicle deliveries nationally with Dealership and leasing companies.
  • Thorough understanding of Operating Lease, monitor and manage over/under utilized vehicles and recommend rotation to minimize costs.
  • Facilitates issuance of E-Tag and Fuel Cards, settlement of Toll and Infringement Notices.
  • Vehicle Maintenance compliance to maintain safety and roadworthiness of the fleet.
  • Purchase Order Management, invoice processing and cost allocation to cost centers.
  • Proactive reporting to internal stakeholders specific to fleet and leasing.
  • Ad-hoc administration supporting Sourcing Manager.
  • Liaise with and support offshore processing team with all operational matters.
  • Liaising with key suppliers and internal stakeholders via mailbox management

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