Senior Executive Assistant

5 days ago

Ayala Alabang, National Capital Region, Philippines Smart Outsourcing Solution Full time ₱1,200,000 - ₱3,600,000 per year

We are seeking a top-tier, highly organized, and detail-oriented Senior Executive Assistant to provide comprehensive executive, legal, and accounting support to senior management. The ideal candidate is fluent in excellent English, demonstrates a high level of professionalism and discretion, and has a proven track record supporting executives, law firms, or finance teams in fast-paced, confidential environments.

This role combines executive administrative excellence with specialized knowledge in legal documentation, compliance coordination, and financial management.

Key Responsibilities:

Executive & Administrative Support

  • Manage executive calendars, appointments, and scheduling across multiple time zones.
  • Handle confidential correspondence, reports, and presentations with discretion.
  • Serve as the primary point of contact between executives, clients, and internal teams.
  • Prepare meeting agendas, minutes, and follow-ups for internal and client meetings.
  • Assist with project coordination, reporting, and task prioritization.

Legal Administrative Support

  • Draft, edit, and proofread legal correspondence, contracts, and compliance documentation.
  • Coordinate with legal counsel on filings, agreements, and due diligence materials.
  • Maintain organized digital records of contracts, NDAs, and other legal documents.
  • Research legal information or case references as requested.
  • Support in tracking key legal deadlines and compliance requirements.

Accounting & Financial Support

  • Assist with bookkeeping, data entry, and reconciliations using accounting software (e.g., QuickBooks, Xero, or NetSuite).
  • Prepare and maintain invoices, receipts, and expense reports.
  • Support in basic tax preparation, financial reporting, and budget tracking.
  • Liaise with accountants and finance teams for monthly or quarterly reporting.
  • Maintain accuracy and confidentiality of financial records.

Qualifications

  • Bachelor's degree in business administration, Accounting, Legal Management, or related field.
  • 5+ years of experience as an Executive Assistant, preferably supporting C-level executives, legal professionals, or finance departments.
  • Strong understanding of legal documentation, compliance processes, and accounting workflows.
  • Advanced proficiency in Google Workspace / Microsoft 365, QuickBooks / Xero, and CRM systems.
  • Exceptional communication skills — both written and verbal — in native or near-native English.
  • Highly organized, proactive, and able to work independently with minimal supervision.
  • Strong attention to detail, confidentiality, and professional integrity.

Preferred Skills

  • Experience with international business operations or multinational clients.
  • Familiarity with contract lifecycle management tools.
  • Background in tax filing and regulatory compliance (Philippines, US, or UK preferred).
  • Ability to manage multiple executives or departments simultaneously.

Compensation & Benefits

  • Competitive salary based on experience and skill level.
  • Performance bonuses and annual reviews.
  • Paid time off, holidays, and other applicable benefits.
  • Opportunities for professional growth and ongoing training.

Remote (Work from Home)

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