Real Estate Administrative Assistant

23 hours ago

Work from Home, Philippines HausHacks Real Estate Full time

Job Summary

We are seeking a dedicated and organized Real Estate Assistant to support our real estate team in a fast-paced environment. The ideal candidate will possess strong customer service skills and be proficient in various office management tasks. This role is essential for ensuring smooth operations and providing excellent support to both clients and team members.

Duties

  • Administrative Support: Perform general administrative tasks, including email management, document preparation, data entry, and file organization.
  • Tenant Communications: Respond promptly and professionally to tenant inquiries, coordinate maintenance requests, and communicate lease renewals or policy updates.
  • Vendor Coordination: Liaise with maintenance providers, contractors, and service vendors to schedule repairs, inspections, and property improvements.
  • Insurance and Tax Liaison: Handle correspondence with insurance providers and tax representatives, ensuring all required documents are submitted and deadlines are met.
  • Basic Accounting: Utilize Stessa to track income, expenses, and generate financial reports for properties, ensuring accuracy and completeness of records.
  • Lease Documentation: Prepare lease agreements, renewals, and amendments while ensuring compliance with applicable laws and property policies.
  • Market Research: Assist with researching rental market trends, competitor pricing, and local regulations to support property management decisions.
  • Reporting & Updates: Provide regular updates on property performance, tenant issues, and administrative progress to the management team.

Qualifications:

  • Proven experience in a front desk or administrative role, preferably within the real estate industry.
  • Strong customer service skills with the ability to communicate effectively with clients and colleagues.
  • Excellent time management skills, capable of prioritizing tasks in a dynamic environment.
  • Proficiency in Stessa, Google Suite, and general computer literacy is essential.
  • Attention to detail with strong proofreading abilities to ensure high-quality documentation.
  • Previous experience in office management is a plus but not required.
  • A proactive attitude with the ability to work independently as well as part of a team.

If you are passionate about real estate and possess the skills necessary to excel as a Real Estate Assistant, we encourage you to apply for this exciting opportunity

Job Type: Part-time

Pay: Php Php500.00 per hour

Expected hours: 20 – 30 per week

Benefits:

  • Flexible schedule

Application Question(s):

  • Have you previously worked in a real estate property management role supporting U.S.-based rentals (multifamily, residential, or mobile home parks)?
  • Have you used a property management system (e.g., TenantCloud, Buildium, AppFolio, Yardi, or similar) to communicate with tenants, track rent, or manage leases?

Experience:

  • Property Management: 3 years (Required)
  • Administrative: 3 years (Required)

Work Location: Remote

Application Deadline: 12/25/2025

Expected Start Date: 12/29/2025

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