Executive Assistant I

13 hours ago

Batangas, Calabarzon, Philippines TaskUs Full time ₱1,200,000 - ₱2,400,000 per year

What does an Executive Assistant really do? Gone are the days when Executive Assistants only manage calendars, bookings and make coffee runs. Think of yourself as a "mini-me" of your executive, a subject matter expert, a decision maker, and an air traffic controller. So not just anyone is qualified for this role

We make sure we get the best of the best, after all, we are a ridiculously good company so we make sure our employees are top notch. Now we need your full concentration because it's time to imagine what it's like being an Executive Assistant.

Imagine yourself going to work with one thing on your mind:  You basically make your boss look good As you tackle your new tasks for the day, you know that it comes down to one thing: that you're a direct reflection of your executive and you're responsible for their productivity as well as their teams.

As an Executive Assistant you will:

  • Arrange business and personal travel with personal preference(s) in mind.
  • Effectively coordinate executive communications, including taking calls, responding to emails and interfacing with clients/visitors
  • Communicate effectively with clients, visitors, staff, and personal contacts.
  • Execute any administrative tasks and project management that are presented.
  • Review the management system and upcoming events/meetings to ensure the executives are prepared.
  • Coordinate tasks and deliverables of executives' direct reports
  • Coordinate and keep track of action plans for the department
  • Prepare needed presentations and reports
  • Prepare and submit expense/budget report
  • Facilitate meetings and be fully informed on necessary company decisions impacting both executive's schedules, productivity, and effectiveness.

Do you have what it takes to become an Executive Assistant?

Requirements:

  • At least 1-3 years of experience as an Executive Assistant preferred.
  • Proficient with Google Workspace and experience with Workday is highly preferred but not a requirement
  • Ability to learn quickly and troubleshoot issues independently.
  • Extreme discretion and confidentiality, tact, independent judgment, flexibility, dependability and accountability.
  • Has background in analytics with workforce and number crunching. Generating reporting and presentations
  • Strong critical thinking skills that can work independently with background in advance basic accounting (preferred not a requirement)
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.
  • Much of the work is self-appointed with a high degree of self-discipline.
  • Willing to work long hours when necessary including nights/weekends.
  • Amenable with an onsite work set up
  • Willing to travel domestically.
  • International coordination experience: calendar arrangements, dealing with multiple time zones, travel arrangements, scheduling (professional and personal) and expenses.

  • One (1) Administrative Assistant I (Job Order) - SG7

    12 hours ago

    Batangas, Calabarzon, Philippines Batangas State University (BSU) - Government Full time ₱250,000 - ₱500,000 per year

    One (1) Administrative Assistant I – SG 7(Under Job Order; To be assigned at the Social Innovation Research Center, BatStateU – Central Administration)Education: Graduate of a four-year course, preferably any Social Science course such as Development Communication, Mass Communication, etc.Experience: At least 1 year experience on research writing,...

  • Executive Secretary

    6 days ago

    Batangas, Calabarzon, Philippines Peak Marketing PH Full time ₱800,000 - ₱1,200,000 per year

    We are looking for organized and detail-oriented Executive Secretary to provide comprehensive administrative support to the CEO . The ideal candidate will manage schedules, coordinate meetings, prepare reports, and handle confidential information with professionalism and discretion.Key Responsibilities:Manage and maintain CEO's executives' calendars,...

  • Technical Assistant for Lipa Batangas Project

    12 hours ago

    Batangas, Calabarzon, Philippines Bureau Veritas S.A. Full time ₱250,000 - ₱350,000 per year

    Our people are ambitious and humble, believing in what they do and convinced that our purpose is shaping a world of trust. With responsibility and openness, they daily serve our clients in 140 countries, to bettering society. Across all our businesses and countries, each one of our people leaves their mark in shaping society. We believe that leaving...

  • Virtual Assistant

    1 week ago

    Batangas, Calabarzon, Philippines FusionNode Inc. Full time ₱150,000 - ₱250,000 per year

    Company: FusionNode Inc.Location: Remote (US Hours)About Us:FusionNode is a Managed Service Provider (MSP) company committed to safeguarding our clients' intellectual property and privacy. Our collaborative and innovative environment fosters excellence, making FusionNode a trusted name in cybersecurity. As we continue to expand our operations in the...

  • Sales Executive

    4 days ago

    Batangas, Calabarzon, Philippines Jotun Group Full time ₱900,000 - ₱1,200,000 per year

    SUMMARY OF THE ROLEThe Sales Executive - Decorative is responsible to promote and sell a range of Decorative products to new and existing Key customers/Key Accounts in a given country by using Jotun's sales tools and techniques to develop strong customer relationships, liaise with the client market and responding to sales and technical enquiries in order to...

  • Sales Executive

    4 days ago

    Batangas, Calabarzon, Philippines Jotun Full time ₱900,000 - ₱1,200,000 per year

    SUMMARY OF THE ROLEThe Sales Executive - Decorative is responsible to promote and sell a range of Decorative products to new and existing Key customers/Key Accounts in a given country by using Jotun's sales tools and techniques to develop strong customer relationships, liaise with the client market and responding to sales and technical enquiries in order to...

  • Assistant Restaurant Manager

    1 week ago

    Batangas, Calabarzon, Philippines Jollibee Full time ₱900,000 - ₱1,200,000 per year

    Position SummaryThe Assistant Restaurant Manager 1 (ARM 1) supports the Restaurant Manager in achieving the store targets through effective management of store operations. Specifically, the ARM-1 serves as the store's Food Safety Officer and P&L Custodian, and leads the store in Production Quality. The ARM is also responsible for shift management of the...

  • Full-time Virtual Assistant

    1 week ago

    Batangas, Calabarzon, Philippines ConnectUs Marketing Solutions Full time ₱150,000 - ₱250,000 per year

    GENERAL VIRTUAL ASSISTANTJob Description:Respond to emails and phone callsSchedule meetingsManage a contact listPrepare customer spreadsheets and keep online recordsOrganize client's calendarsPerform market researchCreate presentations, as assignedAddress employees administrative queriesProvide customer service as first point of contactPrioritize and...

  • HR Executive

    6 days ago

    Batangas, Calabarzon, Philippines Omni-Plus System Pte Ltd Full time ₱300,000 - ₱360,000 per year

    HR SupportPayroll processing and ensuring accuracy of salary components.Handling statutory contributions (CPF, income tax, insurance, etc.) in a timely manner.Monitoring employee attendance and punctuality, and preparing related reports.Maintain, update, and ensure accuracy of HR documentation, records, and employee files.Assist in DOLE inspections and CSR...

  • Electro-Mechanical Technician

    1 week ago

    Batangas, Calabarzon, Philippines JLL Full time ₱1,200,000 - ₱2,400,000 per year

    JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they...