Executive Assistant

4 days ago

Manila, National Capital Region, Philippines Taio Connect Full time ₱1,200,000 - ₱2,400,000 per year
About the Client

Innexa is a professional service provider which focuses on creating solutions and maximizing US-based commercial real estate investment and private equity companies in the areas of finance-related services such as accounting and investment management-specific services. Innexa has access to a unique and growing pipeline of clients in the real estate investment and private equity space.

Overview

We are looking for a proactive, highly organized, and detail-oriented Executive Assistant to support our CEO. This is a key role within our lean and fast-paced organization, offering the opportunity to work directly with leadership and play a part in building a high-impact business from the ground up.

Responsibilities

  • Executive Support

  • Manage the CEO's calendar, coordinate internal and external meetings, and prioritize scheduling based on business priorities.

  • Prepare meeting materials, agendas, presentations, and follow-up items.
  • Screen emails and manage correspondence, ensuring timely responses and follow-through.
  • Support client communications, document preparation, and tracking of deliverables.
  • Coordinate travel arrangements and expense reports.
  • Assist with internal projects, reporting, and initiatives, acting as an extension of the CEO.
  • Maintain confidentiality and discretion in all matters.

  • Liaise with internal teams, external partners, and clients professionally and efficiently.

  • Administrative Operations

  • Oversee day-to-day administrative tasks, including file organization, internal documentation, and team coordination.

  • Maintain and improve internal systems and processes to support business operations.
  • Help organize and document company policies and standard operating procedures (SOPs).
  • Support onboarding/offboarding of team members and contractors.
  • Coordinate with vendors, consultants, and service providers.

  • Process & SOP Management

  • Assist in creating, updating, and implementing SOPs across various business functions (e.g., client onboarding, reporting workflows, internal approvals).

  • Ensure internal documentation is consistent, accessible, and up to date.
  • Identify process bottlenecks and suggest workflow improvements.
  • Help enforce task ownership and accountability using project management tools.
Requirements
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting C-level
  • executives.
  • Prior experience in a professional services or real estate investment environment is a strong
  • advantage.
  • Excellent written and verbal communication skills.
  • Highly organized, with the ability to manage multiple priorities and work independently.
  • Strong proficiency in Google Workspace, Microsoft Office, and project/task management tools (e.g.,Notion, Asana, or similar).
  • High degree of professionalism and discretion.
  • Comfortable working in a start-up environment with shifting priorities and lean resources.
  • Availability to work primarily within Pacific Time hours.

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