HR Services Senior Coordinator

2 days ago

Mandaluyong City, National Capital Region, Philippines Vertiv Group Corp. Full time ₱1,500,000 - ₱3,000,000 per year
Job Description

Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don't just hire talent - we cultivate leaders who drive innovation and engage teams to push the limits of what's possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology-and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?
  • High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
  • Leadership Without Limits: Leadership at Vertiv goes beyond just titles-it's about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
  • Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you'll have the opportunity to expand your expertise and grow your career.
  • A Place for Everyone: Our commitment to Inclusion ensures that all employee's unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

    POSITION SUMMARY
The HR Offboarding Senior Coordinator ensures that employee separations are handled smoothly, professionally, and in full compliance with company policies. This role is responsible for managing and overseeing the end-to-end Global offboarding process, including transition management for departing employees, timely completion of all offboarding activities, accurate documentation, and preparation of reports. The position also manages stakeholder communication and drives continuous improvements in the offboarding lifecycle. The Senior Coordinator partners closely with the HR Supervisor and other stakeholders to deliver consistent, high-quality employee exit experience.

RESPONSIBILITIES

1. Process Management & Compliance
  • Oversee and coordinate all offboarding activities from notice through final exit, including termination, resignation, retirement, redundancy, involuntary separation or contract end.
  • Monitor and ensure return of company property, system access removal, clearance processes, exit interview or survey are completed.
  • Maintain and upgrade standardized offboarding checklists to cover tasks such as systems access termination, retrieval of company assets (e.g., hardware, badges, keys), benefits/compensation wrap-up, final pay, and notifying relevant stakeholders (IT, finance, facilities, managers).
  • Maintain consistency of offboarding templates, letters, documents across different types of departures.
  • Liaise with Payroll/Finance on final compensation, benefits cessation or continuation, severance, unused leave payout to ensure timely release in compliant to local regulation.
  • Partner with Payroll, Finance, and other stakeholders to manage repayment obligations and claw backs, ensuring recoveries are tracked, communicated, and settled correctly.
2. Transition Management
  • Support project transition activities with proper documentation
  • Prepare the information needed for regular cadence meetings with stakeholders and process owner
  • Recommend optimization of the transitioned activities as necessary
3. Reporting & Stakeholder Communication
  • Maintain weekly / monthly reports that show offboarding metrics: number of separations, timeliness of task completion, asset recovery rates, feedback from exit interviews, compliance gaps.
  • Prepare compliance audit or ad hoc report for Offboarding activities and as needed by the business.
  • Maintain clear communication with departing employees, their supervisors, IT, Facilities, Finance, and others to ensure everyone knows their roles and responsibilities.
  • Resolve and/or escalate complex cases to HR Managers or Legal when needed.
4. Process Improvement and Knowledge Transfer
  • Identify areas of inefficiency or risk in the offboarding process and suggest, lead, or support improvement initiatives.
  • Maintain and update standard operating procedures (SOPs), checklists and work instructions relevant to offboarding.
  • Support in knowledge transfer or training the new team members to establish a backup system.
QUALIFICATIONS
  • Bachelor's degree in Human Resources, Business Administration, or related field.
  • 3-4 years' experience in HR offboarding or employee lifecycle roles.
  • Proficient with MS Office (Excel, Word, Outlook); experience with HRIS and ticketing tools preferred.
  • Understanding of employee separation legal/compliance issues, payroll/benefits finalization, asset management, access revocation.
  • Experience building or working in a blank-slate team or environment, where processes were not already established or needed significant development.
  • Experience in handling global HR operations
  • Excellent organizational skills, detail-orientation, and ability to manage multiple tasks under strict deadlines.
  • Clear, professional communication skills (written and verbal), including managing sensitive situations with discretion.
  • Strong stakeholder management skills to coordinate with internal teams (IT, Finance, Facilities, Supervisors).
  • Ability to maintain confidentiality, demonstrate good judgement, show initiative.
  • Experience in transition or project management is nice to have but not required.
  • Willing to work on shifting schedule.
  • Willing to work in Mandulyong City.
  • Willing to work on Ph holiday.
The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES
  • Customer Focus
  • Operational Excellence
  • High-Performance Culture
  • Innovation
  • Financial Strength
OUR BEHAVIORS
  • Think Big and Execute
  • Act With Urgency
  • Own It
  • Drive Continuous Improvement
  • Promote Transparent and Open Communication
  • Learn and Seek Out Development
  • Foster a Customer-First Mindset
  • Lead by Example
About the Team

Work Authorization

No calls or agencies please. Vertiv will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, J, or TN or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability.

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