Accounts Officer

2 hours ago

San Fernando, Central Luzon, Philippines Staff Domain Inc Full time ₱45,000 - ₱60,000 per year

Setup and Location: WFH

Work Schedule: 8:00 AM-5:00 PM (AEST) | 5:00 AM-2:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?

Supporting both stores across all administrative, financial, POS, and inter-entity functions.

To provide comprehensive Financial Account Assistance to Store 1 and Store 2, including stock verification, MYOB processing, POS management, invoice coding, cost allocation, commercial account setup, backend pricing updates, maintenance of both admin inboxes, supplier communication, and management of inter-entity purchasing.

What You'll Do

You'll be the kind of person who:

Email & Communication Responsibilities.

  • Monitor, manage, and action all emails.
  • Ensure all invoicing, supplier communication, credit claims, dockets, pricing queries, and admin tasks for both stores are actioned promptly.
  • Maintain communication logs and ensure required follow-ups are completed.
  • Escalate queries to the directors where required.

Primary Contacts

  • Reporting to three directors.
  • A full contact list for store staff and all B2B supplier portal logins will be provided separately.

Daily Tasks Overview

  • Match all stock received daily against supplier invoices.
  • Reconcile any discrepancies between stock received and invoicing.
  • Oversee offshore processing to ensure delivery dockets are processed accurately.
  • Process installer payments for both stores.
  • Confirm that all supplier invoices are entered correctly by the offshore and are ready for coding in MYOB.

Inter-Entity Purchasing (Daily Requirement)

  • Manage daily inter-entity purchasing between two stores.
  • Store 1 will raise Purchase Orders (POs) when purchasing material from Store 2.
  • Store 1 must issue a matching tax invoice to Store 2 for all materials supplied.
  • Ensure all POs are received, actioned, matched, and entered into MYOB daily.
  • Confirm quantities, pricing, GST treatment, and entity allocations are correct.
  • File all PO/invoice pairs correctly and keep an up-to-date log of inter-entity transactions.
  • Follow up missing POs, missing invoices, or mismatched pricing immediately with the store manager or
  • director.

MYOB Responsibilities

  • Review all invoices entered by offshore processing for both stores.
  • Code supplier bills correctly in MYOB.
  • Allocate all product and labour costs to correct jobs, projects, and cost centres.
  • Confirm costings match POS and address discrepancies.
  • Create and maintain commercial accounts in MYOB for commercial job sites.

POS Responsibilities

  • Upload updated supplier price lists.
  • Maintain backend specials, catalogue pricing, and promotional offers.
  • Create and update product listings, discontinued items, and commercial pricing.
  • Ensure POS costs for commercial jobs match MYOB cost allocations.

Monthly Tasks Overview

  • Send monthly account statements for both stores.
  • Check and rectify $0 sell invoices.
  • Validate all sales commission reports.
  • Perform monthly GP health checks across all invoiced orders.
  • Prepare monthly debtors reports for commercial insurance and internal follow-up.
  • Confirm AMEX and Visa payments for both stores.
  • Prepare car insurance renewal reports for upcoming vehicles.
  • Create any intercompany invoices required.
  • Confirm all invoicing is up to date.
  • Conduct monthly in-store ticketing checks.
  • Review outstanding credit claims.
  • Review outstanding FX insurance payments.

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