Executive Assistant

JOB DESCRIPTION

Job Title:

EXECUTIVE ASSISTANT

Department/Group:

Executive Office

Work Environment

Office-based

Job Level:Reports to:

CEO/CFO

Job Grade:Direct Reports:

N/A

Position Type:Travel Requirements:

Occasionally

Job Summary

The Executive Assistant to the CEO provides high-level administrative support to the organization's executive leadership. The role focuses on managing schedules, coordinating communication, organizing company records, and ensuring seamless day-to-day operations. This position requires a proactive individual with excellent organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Key Duties and Responsibilities

Administrative and Secretarial Duties

• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Handle incoming and outgoing communications, including emails, calls, and letters, ensuring timely responses.
• Organize and maintain files, records, and documentation in an efficient and accessible manner.

Meeting Coordination

• Schedule, coordinate, and prepare materials for meetings, including agendas, minutes, and follow-ups.
• Assist in organizing board meetings, team briefings, and other critical discussions, ensuring accurate documentation.

Office Operations

• Act as a liaison between the CEO and internal teams, ensuring smooth communication and collaboration.
• Monitor office supplies and facilitate requisitions to ensure operational efficiency.
• Assist in planning and organizing company events, training sessions, and employee engagement activities.

Support for Business Activities

• Conduct basic research or gather data as required to support business decisions or presentations.
• Assist in the preparation and tracking of budgets, expense reports, and financial records.
• Coordinate with external vendors or clients for meetings and transactions, ensuring professionalism and promptness.

Confidentiality and Discretion

• Handle sensitive and confidential information with integrity, maintaining trust and professionalism at all times.
• Ensure compliance with company policies and protocols while managing proprietary information.

Required Qualifications

Qualifications

Education

• Bachelor's Degree in Business Administration, Management, or related fields is preferred.

Experience

• At least 3-5 years of experience as an Executive Assistant, Secretary, or in a similar role.
• Previous experience in the pest control or related service industry is an advantage but not required.

Skills

• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal, in English and Filipino.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
• Ability to multitask and prioritize under minimal supervision.
• Keen attention to detail and proactive problem-solving capabilities.

Certifications/Licenses:

• None required.

Competency Profile

In accordance with the Competency Framework of Qure It. Inc, the following are the technical competency requirements for the Executive Assistant

• Data Management & Analysis
• Financial Management
• Product Knowledge
• Customer Service
• Regulatory Compliance
• Sales
• Quality Control
• Exterra Services
• Integrated Pest Management Services (IPM)
• Chemical Application
• Chemical Safety
• Sustainable Pest Management

Additionally, Qure It Inc. has specified behavioral competencies.

• Conflict Resolution
• Strategic Thinking
• Communication Skills
• Collaboration
• Problem Solving
• Adaptability

Job Types: Full-time, Permanent

Pay: Php14, Php20,000.00 per month

Benefits:

• Company Christmas gift
• Health insurance
• Life insurance
• Opportunities for promotion

Work Location: In person