Administrative Staff

4 hours ago

Makati City, National Capital Region, Philippines All Vision Business Enterprises Corporation Full time ₱216,000 - ₱240,000 per year

Requirements

  • Must possess a Bachelor's degree in Office Administration/Office Management or any related courses.
  • Prior internship experience in an office setting or a similar administrative function is highly desirable.
  • Must be rigorously detail-oriented with an exceptional level of accuracy when managing data, scheduling, and preparing documents.
  • Highly organized with proven ability to maintain effective filing systems (digital and physical) and manage multiple tasks simultaneously.
  • Strong command of the Microsoft Office Suite or Google Workspace. Experience with office management software (e.g., calendar tools, CRM) is a plus.
  • Excellent written and verbal communication skills; able to communicate professionally and clearly with internal teams and external clients.
  • Proven ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
  • Demonstrated ability to handle confidential and sensitive information with utmost professionalism and discretion.
  • A self-starter who is resourceful and can anticipate needs, solve problems independently, and take initiative without constant supervision.
  • Ability to adapt quickly to changing priorities and learn new technologies or processes rapidly.
  • A strong team player who is willing to assist colleagues and contribute positively to the office culture.

Key Responsibilities

  • Handle phone calls and visitors, serving as the primary point of contact and professional first impression for the office.
  • Manage, sort, and distribute incoming and outgoing mail and email.
  • Draft, proofread, and edit memos, letters, reports, and presentations with a high degree of accuracy and professionalism.
  • Maintain and update contact lists for internal and external stakeholders.
  • Manage complex calendars, scheduling and coordinating appointments, meetings, and conference calls.
  • Plan and arrange domestic and international travel, including booking flights, accommodation, ground transportation, and creating detailed itineraries.
  • Coordinate meeting logistics, including reserving rooms, setting up equipment, and ordering catering.
  • Record and prepare accurate minutes of team or departmental meetings.
  • Maintain filing systems (physical and electronic) and manage databases to ensure data integrity and easy retrieval.
  • Monitor, order, and maintain inventory of office supplies and equipment, liaising with vendors as needed.
  • Ensure the office environment is tidy, organized, and running efficiently.
  • Assist with expense reports, invoicing, and basic budgeting/record-keeping.

Job Types: Full-time, Fresh graduate

Pay: Php18, Php20,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • On-site parking
  • Pay raise
  • Promotion to permanent employee
  • Staff meals provided

Ability to commute/relocate:

  • Makati: Reliably commute or planning to relocate before starting work (Preferred)

Language:

  • English (Required)

Willingness to travel:

  • 50% (Required)

Work Location: In person

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