hr generalist

Job Summary:

The Human Resource Generalist will run the daily functions of the Human Resource (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.

Supervisory Responsibilities:

· May oversee the scheduling, assignments, and daily workflow of subordinate staff in the department.

· May assist with constructive and timely performance evaluations.

Duties/Responsibilities:

· Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, aptitude exams and certifications.

· Recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.

· Conducts or acquires background checks and employee eligibility verifications.

· Implements new hire orientation and employee recognition programs.

· Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.

· Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

· Attends and participates in employee disciplinary meetings, terminations, and investigations.

· Maintains compliance with local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

· To prepare all employment contracts, to ensure accuracy of contracts and to ensure that all employment contracts are signed by both parties.

· To safekeep the database on candidates so that the company can go back to this database for future use.

· To ensure that the probationary employees go through Performance Evaluation so that the company can establish if the probationary employee will be regularized or released from employment.

· Responsible for mandated benefits payment thru e-gov system.

· Answer and direct phone calls.

· Organize and schedule appointments.

· Assist in the preparation of regularly scheduled reports.

· Develop and maintain a filing system.

· Update and maintain office policies and procedures.

· Submit and reconcile expenses reports.

· Act as the point of contact for internal and external clients.

· Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

• Perform basic bookkeeping activities.
• Maintain electronic and physical files.
• Organize and provide documents, reports and information.
• Coordinate work space, computer, and supplies for new employees with the management.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
• Respond to emails on behalf of the immediate superior.
• Book travel arrangements.

· Performs other duties as assigned.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal, negotiation, and conflict resolution skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Ability to prioritize tasks and to delegate them when appropriate.

· Ability to act with integrity, professionalism, and confidentiality.

· Thorough knowledge of employment-related laws and regulations.

· Proficient with Microsoft Office Suite or related software.

· Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems.

Education and Experience:

· Bachelor's degree in Human Resources, Business Administration, or related field required.

· At least one year of human resource management experience preferred.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

· Must be able to access and navigate each department at the organization's facilities.

Attendance and Leaves:

1. To receive leave forms filed by employees. Maintain orderly files of leave forms.

2. To monitor leaves filed and availed of by employees. To determine if qualified employees are availing of paid leaves or unpaid leaves. Include the leave summary in the Attendance Report every month.

3. To monitor who are qualified to enjoy the leave benefits and who will avail of cash conversion of the sick leave. To compute for the sick leave conversions to all qualified employees.

4. To ensure that the company conforms to government laws on leaves covering paternity leaves and maternity leaves.

Team Building.

1. Organize and implement the Team Building program by checking and finalizing the date and venue, food, transportation, etc. cascading date and venue to employees, etc.

2. Ensure that the summer outing is successful and well-attended.

3. Ensure that a budget is prepared and expenses are compared against the budget for future reference.

Christmas Party.

1. Organize and implement the Christmas Party by finalizing the date, venue, food, prizes, etc, cascading the details of the event to employees.

2. Ensure that the Christmas Party is successful and well-attended.

3. Ensure that a budget is prepared and expenses are compared against the budget for future reference.

ADMIN FUNCTIONS- TAKING CARE OF PHYSICAL OFFICES AND ASSETS

1. To request for payment and monitor payments related to all physical offices including the head office and satellite/project sites. These payments cover lease or rent, utilities (water, electricity, telephone, internet, etc).

2. To ensure that the all physical offices of the company are well-kept and well-maintained.

3. To ensure that all company vehicles are well-maintained. Monitor the tune-up and maintenance of the company vehicles based on the agreed tune-up and maintenance schedules.

4. To ensure that the company's tools and equipment are maintained and their assignment to specific employees is filed into respective 201 file.

5. To ensure that all admin files and records are complete, updated and kept safe. These records include lease contracts plus 2307 records for lessors, records for (a) utilities billings and payments (b) purchase, payments, tune-up and maintenance of company vehicles (c) office repairs (d) purchase and maintenance of tools and equipment, etc.

COMPANY BENEFITS:

Staff Loan, 13th month, Performance Incentive, VL, SL, HMO, Mandatory Benefits.

Job Type: Full-time

Pay: Php20, Php25,000.00 per month

Benefits:

• Company events
• Health insurance
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

Experience:

• Human Resources Generalist: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person