Executive Assistant

3 days ago

Quezon City, National Capital Region, Philippines Outsourced Quality Assured Services Inc Full time ₱480,000 - ₱720,000 per year

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Key Responsibilities:

Executive & Administrative Support:

  • Provide comprehensive diary and schedule management for senior executives
  • Book meeting rooms, schedule internal and external meetings
  • Prepare professional correspondence, memos, and reports
  • Draft, format, and manage documents for e-signature via DocuSign
  • Manage incoming communications, prioritize urgent matters, and filter information accordingly

Onboarding & Internal Operations:

  • Coordinate new hire onboarding: set up emails, phone lines, and tech access
  • Compile and maintain employee handbooks, training manuals, and code of conduct documents
  • Organize and maintain the company shared drive and internal file systems
  • Keep training materials and internal documents up-to-date

Recruitment & Admin Support:

  • Assist in the recruitment process by placing job ads and filtering CVs
  • Maintain applicant records and coordinate interviews as needed
  • Provide general administrative support to different departments when required

Travel & Event Coordination:

  • Make complex travel arrangements including international business trips
  • Coordinate logistics for team meetings, conferences, and corporate events

Research & Reporting:

  • Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departments

Requirements:

  • Experienced Executive Assistant with a background in supporting a UK-based client.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
  • Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.)

Work Schedule

  • 4:00 PM – 1:00 AM (Manila Time)

Work Location

  • Office-based
  • 18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City 1110, Metro Manila, Philippines

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

Job Type: Full-time

Pay: Php40, Php60,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Paid training
  • Promotion to permanent employee

Ability to commute/relocate:

  • Quezon City: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

  • How soon can you start once hired?

Experience:

  • Virtual Assistant (UK-based Client): 2 years (Required)

Work Location: In person

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