Management Specialist

6 days ago

Makati City, National Capital Region, Philippines TalentUS Inc. Full time ₱500,000 - ₱1,000,000 per year

Job Title: Management Specialist (Administrative Assistant)

Job Type: Time

Job Schedule: Day Shift

Job Set - up: Onsite

Location: Makati and Cavite (with willingness to accept permanent assignment in Cavite once the office is established)

POSITION DESCRIPTION:

The role of the
Management Specialist
is to provide top-notch administrative support to the executive office. This involves assisting management with operational issues by coordinating with relevant operating units. He/She is also responsible for ensuring smooth communication between internal and external partners and providing regular updates on work status details. The key functions of this role include:

  • Provides high-level administrative support and assistance to the Executive Office including consolidation of management's reportorial requirements
  • Prepares presentation decks based on the data gathered from various operating units and discuss the analysis with the respective heads
  • Calendars meeting schedules and creates minutes of the meetings to ensure important topics are not only recorded but also kept organized and accessible
  • Monitors compliance with the management's directions based on the minutes of the meetings
  • Performs administrative tasks including drafting letters, memos, and other correspondence under the executive office
  • Receives incoming communications or documents, reviews contents, determines importance, and summarizes and/or distributes contents to authorized recipients
  • Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
  • Arranges travel and accommodations for executives.
  • Performs other tasks that may be required from time to time.

KEY RESULTS AREAS:

  • Provides quality executive support to the Executive Office
  • Ensures that all requirements of internal and external partners are met within SLA
  • Ensures that all operational expenses are monitored and recorded accordingly

QUALIFICATIONS:

  • Graduate of any 4-year business course
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Proficient in MS Applications particularly in Excel, Word, and PowerPoint
  • Highly analytical and with a good judgment call
  • With at least 1 year of similar work experience preferably gained from the mortgage or real estate industry

EXPECTED COMPETENCIES AND BEHAVIORS:

  • Organized and keen on details
  • Can work under pressure with minimal supervision
  • Team player

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