Business Operations Associate

Join Wovoka as a Business Operations Associate to keep our community-led carbon projects running smoothly. You'll manage day-to-day administration and operations and support occasional fieldwork, working closely with our team and community partners.

Who We Are

Wovoka is a pioneering company at the forefront of carbon project development in the Philippines. Our mission is to combat climate change by empowering communities to grow biodiverse forests in Southeast Asia through high-quality, nature-based carbon solutions that directly sequester carbon from the atmosphere and help meet IPCC goals.

Our Core Values

Genuine and Transparent.

Wovoka builds on trust. We are committed to producing high-quality carbon credits while holding ourselves accountable to industry standards for climate action and sustainable development. 

Scientific and Data-Driven.

We are composed of trained scientists and researchers with expertise in terrestrial and marine sciences. We follow industry-standard protocols and utilize site-specific data in crafting our carbon models and measuring project baselines.

Collaborative.

Wovoka is not alone in this mission. We partner with government agencies, reputable non-government organizations, and academic scientists who share our vision of a greener and more sustainable future. 

Community-Driven and Sustainable.

Wovoka believes that the true stewards of forests are the people who call them home. We engage with local communities in Southeast Asia who are actively involved in the implementation of our nature-based carbon projects. We also design holistic projects and make a positive impact on the livelihood and socioeconomic status of the community.

What We Are Looking For

We are seeking a highly organized and proactive Business Operations Associate to join our growing team. This role will be central to ensuring smooth day-to-day operations, from managing internal processes to supporting compliance and fieldwork. The ideal candidate brings strong administrative and bookkeeping skills, thrives in a fast-moving startup environment, and is eager to contribute to impactful work in sustainability and community-led restoration.

Responsibilities

• Coordinate team travel (flights, accommodations, ground logistics) end-to-end
• Manage calendars and schedule meetings across time zones
• Track attendance and leave; maintain basic HR records
• Handle internal bookkeeping: process reimbursements, organize receipts, and support Philippine compliance, working with the Director of Finance
• Liaise with the third-party accountant; prepare and submit required documents on time
• Maintain a simple client or outreach tracker to ensure timely follow-ups, coordinating with Directors in Advisory practice and the Project Development team
• Manage Google Drive for records of previous client meetings, document templates, field work, and final outputs
• Oversee office operations: supplies procurement, vendor coordination, and occasional errands
• Provide on-site support for fieldwork or events as needed
• Occasionally coordinate physical document printing and collection (or other errands) for project field work preparations or for client meetings in Manila

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field (or equivalent experience).
• 3-5 years in administrative operations, office management, or executive assistance
• Solid bookkeeping fundamentals (expense tracking, reimbursements, basic reconciliations)
• Familiarity with Philippine compliance workflows (BIR filings/eBIR/eFPS, SSS, PhilHealth, Pag-IBIG, official receipts/2307) or a fast learner willing to upskill.
• Strong Google Workspace skills (Sheets, Docs, Slides, Calendar); comfortable maintaining trackers and using basic formulas/pivots.
• Excellent calendar management and travel coordination across time zones.
• Clear, professional written and verbal communication (English and Filipino); confident handling client and vendor follow-ups.
• Highly organized with strong attention to detail and follow-through; able to manage multiple deadlines.
• Discreet with sensitive information; reliable and proactive in a small, fast-moving startup.
• Willing to support fieldwork and community engagements; open to occasional local travel across the Philippines

Preferred, but not required

• Experience liaising with external accountants or auditors; basic payroll exposure.
• Interest in sustainability/climate; exposure to carbon projects is a plus but not required.
• Desire or experience in using the latest AI tools to help streamline work processes and to do quality checks on document drafts vs. requirements

Compensation

Wovoka invests in its employees. This role is mostly remote, with one co-working day per week. The base monthly salary is ₱40,000–₱45,000, depending on experience and application performance, plus performance-based bonuses and benefits to support your well-being.

How To Apply

The deadline for application is on September 26, 2025. Only successful applicants will be notified of the next steps.

FILL OUT THIS FORM:

Only applications sent through this link will be assessed.