Purchasing Lead

The SCM Lead – Logistics and Warehousing for Importation oversees shipments/deliveries of the goods ordered by the purchasers overseas as well as the payments to the relevant suppliers for both goods and shipments. Tasks included coordination with foreign suppliers, forwarders, BOC, canvassing team and delivery sites, creating shipment strategies, preparing recommendations to canvassing teams on shipments and other strategies, and ensuring goods are safely delivered on a timely manner.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

1. DELIVERY / SHIPMENT

• Provide technical expertise on shipment of goods - both domestic and/or international
• Assist in strategically planning, managing logistics, transportation, and customer services
• Recommend options on routes and shipments
• Able to identify different shipments and payment conditions in the domestic and international market
• Able to identify the risks in the shipment strategies proposed to the group
• Ability to adjust to the needs of the department and end-users in getting items on site in a timely and cost efficient manner
• Recommend consolidation strategies to the canvassing team
• Liaise between internal and external clients on the status of the deliveries
• Ensure all documentary requirements and licenses of the company are complete to be able to freely move items from both domestic and international sources
• To be able to provide the company with additional savings through proper shipment, consolidation, and payment recommendations
• Validate clarifications on items proper flow of materials
• Provide schedules, loading plans and resolution on logistics related issues and urgent matters
• Monitor the status of deliveries and payment
• Establish evaluation process before, during and after delivery (QA/QC)
• Able to analyze past data/trends and be able to provide the company with additional savings
• Ensure delivery of suppliers in accordance to SLA and/or purchase plan
• Logistics monitoring files shall be updated on timely manner and should be accurate at all times

IMPORTATION

• In-charge of coordination with broker, BOC, foreign suppliers and forwarders
• Processing of importation-related documents
• Consolidation of loading plans
• Assessment of importation cost
• Risk assessment
• Assessment and recommendation of the applicable insurance policies

WAREHOUSING / INVENTORY / MATERIALS MANAGEMENT

• Responsible for coordinating with the canvassers, site, and service providers in the movement of materials.
• Responsible in planning and scheduling the proper flow of materials from the warehouses being used.
• Recommend strategies on excess materials handling.
• Responsible for the stock room of SCM.
• Negotiates the most cost efficient rates for the group.
• Strategically plan, manage logistics, warehouse, transportation, and customer services.
• Arrange warehouse, catalog goods, plan routes, and process shipments.
• Ability to adjust to the needs of the department and end-users in getting items on site in a timely and cost efficient manner.
• Oversee all documentary warehouse requirements.
• Able to analyze past data/trends and be able to provide the company with additional savings.
• Develop and maintain constructive and cooperative working relationships with all stakeholders.
• Determine the proper methods and use of equipment in handling, storing, maintaining and shipping stock.
• Provide technical expertise on warehousing and inventory management
• Responsible for creating the proper warehousing strategy, whether via third party, in house, or mixed.
• Create, maintain and execute material logistic strategies to manage inventory and control excess.
• Maintain metrics and analyze data to assess performance and implement improvements.

CANVASSING – SUPPORT

• Ensures that the purchase orders and related documents regarding the order are received
• Assist canvassers on resolving logistics-related issues
• Compliance on the monitoring files related to buying/ canvassing

PAYMENTS – SUPPORT

• Assist on the follow up of payments-related documents
• Assist on resolving payments-related issues and concerns
• Compliance on the monitoring files related to logistics

SUPPLIER BASE

• To be able to maintain a healthy list of service providers to the group needs
• Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
• Evaluates service providers for the purpose of determining their capability to serve the requirements

ADMINISTRATIVE

• Prepare reports such as cost analysis, item status and monitoring, and others relevant to SCM initiatives for presentation to management
• Ensure proper transmittal of documents
• Coordinate meetings with suppliers
• Keeping files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
• Assist SCM Manager in preparing reports such as delivery status and monitoring, and others relevant to SCM
• Encode data for reports to be used by the SCM Manager
• Ensure that purchasing processes are done legally and ethically

6. PURCHASE PLAN

• Coordination with the end-users regarding the schedule of requirements and identify the needed items
• Participation in the conceptualization discussion of the end-users to determine the delivery feasilibility of the requirements and provide suggestions / alternatives

7. STRATEGIC PLANNING

• Understanding the nature of the business / project
• Taking part on special projects and business improvement initiatives for the team
• Strategic Planning and Assessment of the Delivery process

ORGANIZATIONAL LEADERSHIP

• Develop, streamline, and manage the purchasing policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality, and confidentiality
• Ensure team projects and deliverables are completed on time
• Provide assistance to users' inquiries, complaints, and requests regarding to purchasing activities
• Plan, organize, direct, manage, and evaluate the purchasing activities of the team being handled
• Construct strategies and initiatives that are aligned with the overall direction of the department for the team being handled
• Supports and explains reasoning for decisions when appropriate
• Sets clear work unit policies and procedures
• Manages workflow and adjust when necessary
• Perform and/or direct day to day administrative tasks
• Maintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities

PERSONNEL MANAGEMENT

• Coach and mentor employees and ensure that they achieve their KPAs, KPIs and development plans
• Ensure that the team observes the HR policies in their daily activities
• Provides regular performance feedback, develops subordinates' skills, and encourages growth

QUALIFICATIONS:

• Graduate of Business Courses – 4 years degree
• With 2-4 years work related experience
• Willing to be assigned in Muntinlupa City.