Admin Officer

Overview

We are looking for a proactive Admin/Liaison to help ensure the seamless operations of our department by managing a variety of clerical, administrative, and coordination duties. This role demands strong communication and teamwork, in alignment with our vision of creating a Smart Sustainable City through cutting-edge technologies and forward-thinking initiatives.

Responsibilities

• Build and nurture relationships with agencies and external contacts.
• Identify and pursue opportunities for meaningful collaboration across various industries.
• Deliver friendly and efficient service that consistently exceeds client expectations.
• Handle the pick-up and delivery of packages, documents, and other items to specified locations in accordance with delivery instructions.
• Manage the application, collection, and processing of all bank-related documents on behalf of the company.
• Ensure the accuracy of addresses and transportation details before undertaking any delivery or pick-up assignments.
• Plan and choose the most efficient routes based on daily workload and priorities.
• Perform additional duties as assigned by supervisors or management.
• Assist in the renewal and upkeep of all company leases in the Philippines, including office spaces and residential units, ensuring timely action before expiration.
• Prepare and submit necessary reports, such as liquidation reports, on a consistent basis.
• Maintain company vehicles or transportation equipment by performing routine inspections, cleaning, and ensuring they remain in good condition.
• Transport packages, documents, and materials securely and efficiently between designated locations.
• Operate company vehicles to safely transport clients and visitors to and from various destinations.
• Provide administrative and clerical support, including photocopying, printing, and filing documents as needed.
• Assist and support fellow staff members in their daily tasks when required.
• Maintain an up-to-date contact list of business partners.
• Foster inter-departmental collaboration by facilitating meetings and joint projects.
• Coordinate with HR, Admin, and other departments for document delivery, pick-up, and related tasks.
• Offer support and assistance to both new and existing employees regarding work-related needs.
• Help resolve issues concerning company vehicle registration and renewal processes.

Requirements

• An associate's degree is required.
• Minimum of two years of experience in a similar or related position.
• Proficient in driving both manual and automatic vehicles.
• Must hold a valid driver's license for motorcycles and four-wheeled vehicles, with a clean driving history.
• Outstanding written and verbal communication skills.
• Demonstrated ability to establish and maintain effective professional relationships.
• Self-driven, proactive, and focused on finding solutions.
• Excellent analytical and numerical skills for data analysis and report generation.
• Comprehensive knowledge of traffic laws and road safety regulations.
• Experienced in handling various clerical and administrative responsibilities.
• Willing to work flexible hours, including beyond standard business hours when required.
• Prior experience as a driver, messenger, or in a similar role is a plus.
• Preferably with own motorcycle.

Job Type: Full-time

Pay: From Php16,000.00 per month

Benefits:

• Additional leave
• Company events
• Fuel discount
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person