administrative assistant iii

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Job Description

We wish to inform you that DSWD Field Office VII, Cebu City has one (1) vacant Contractual position:

TERMS OF REFERENCE

§  ADMINISTRATIVE ASSISTANT III – 1 SLOT

Salary Grade

:

9 (P23,226.00)

Status of Employment

:

Contractual

Location/Office

:

DSWD FO VII

Program/Division/Unit

:

NHTS

MINIMUM QUALIFICATION STANDARDS:

Education :

Completion of 2 years of studies in College (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Experience :

One (1) year of relevant experience

Training :

Four (4) hours of relevant training

Eligibility :

None required

PREFERRED QUALIFICATIONS:

Education :

Completion of 2 years of studies in College (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Experience :

One (1) year of relevant experience

Training :

Four (4) hours of relevant training

Eligibility :

CS Sub-Prof/Prof passer

JOB FUNCTIONS:

1. Maintains and updates data bank of the office;
2. Files and retrieves communications, reports and other related documents;
3. Receives and records incoming and outgoing communications.
4. Maintains and preserves permanent and confidential records
5. Maintains office supplies and equipments;
6. Coordinates schedules, meetings and travel arrangements;
7. Assists with procurement and inventory management;
8. Submits applicable reports;
9. Sorts, classifies and distributes documents to concerned staff/division/office for the appropriate action;
10. Files, stores and retrieves copies of memorandum, guidelines and other centralized documents of the section to ensure that there are available sources which can serve as references for the staff or basis for actions, etc.
11. Answers phone calls, assists to visitors/clients of the section and refers their queries to concerned staff/division/section/unit;
12. Attends to all administrative requirements of the division/section/unit for the conduct of activities/meeting, as needed;
13. Performs other tasks as may be delegated by the program focal person and/or immediate supervisor.

JOB OUTPUTS:

1. Accomplishment Reports

2. Notice of Meeting

3. Minutes if Meetings

4. Inventory of Records

5. Records disposal documentation

6. Billing related documentation

7. Inventory of Property

8. Procurement documentation (APP-CSE, PR, PPMP)

Applicants should be guided on the following Criteria for Evaluation:

CRITERIA

EQUIVALENT RATING

Education (E)

25%

Training (T)

10%

Experience (E)

25%

Written Examination:

Initial Qualifying Test (IQT)

Special Exam (Technical)

10%

10%

Competency-Based Interview

15%

IPCR or any related Performance Assessment/Review

5%

TOTAL

100%

Interested and qualified applicants must fill out and attach the complete scanned copies of the following documents on or before September 8, 2025 through the link below:

Administrative Assistant III –

1.    Application Letter addressed to Director Shalaine Marie S. Lucero of DSWD Field Office VII (specifying the position applied for, its program/office and its date of publication);

2.    Duly accomplished, subscribed and sworn Personal Data Sheet with recent passport sized picture and signature and Work Experience Sheet;

3.    Copy of authenticated civil service eligibility/Professional License (if applicable);

4.    Copy of Transcript of Records and/or Diploma;

5.    Copy of relevant trainings and seminars attended;

6.    Copy of performance rating in the last rating period or its equivalent (for government employees, including COS/JO). For external applicants, in the absence of performance rating, you may use the Certificate of Performance Rating from the latest employer through this form:

REMINDERS

§  Requests for extension of submission and application with incomplete documents will not be screened.

§  All communications pertaining to application will be sent via email based on the information provided in the Personal Data Sheet

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines' General Disposition Schedule.

This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants.

For inquiries, please call Mr. John Mick E. Fernandez of the Human Resource Management and Development Division at telephone numbers / local 17121.

Thank you.

Job Summary

Date/Time Posted:

:15:36

Place of Assignment:

DSWD FO VII, Philippines, Southeast Asia

Education:

Completion of two years studies in College or High School Graduate with relevant vocational/trade course

Experience:

One (1) year of relevant experience

Training:

Four (4) hours of relevant training

Eligibility:

none required

Employment Status:

Contractual

Available Positions:

1

Salary Grade:

SG 9 (P23,226.00)