
Virtual Assistant — Admin
2 weeks ago
Support a busy videography/doc production studio with core administrative and financial tasks. You'll handle QuickBooks invoicing/payroll, build client quotes/proposals using a pricing menu, manage tedious client-portal invoice submissions, coordinate vendor payments, and conduct light research on documentary grants/opportunities. Role may expand to inbox/calendar management once trust and workflow are established. Responsibilities Create and send invoices in QuickBooks; track payments and simple payroll runs. Complete invoice submissions via a client portal (time-consuming but straightforward). Build quotes/proposals from a set pricing menu; draft and format for client review. Research: documentary funding/grant opportunities; maintain a simple tracker. Vendor/AP support: pay invoices (within approved process), reconcile basic details. (Growth) Light inbox/calendar management; draft replies either "on behalf of" or as a named assistant per client preference. Ad-hoc admin tasks as priorities shift week to week; maintain clear status updates. MUST-HAVE QuickBooks proficiency (invoicing basic payroll). Experience with client portals or structured submission systems. Strong administrative/finance ops background (invoicing, AP, basic reconciliations). Excellent written English; professional, concise proposal writing. Organization & follow-through across shifting weekly priorities. Discretion & data security comfort (password managers/one-time pass, card-on-file tools). Ability to collaborate in Central Time overlap. Nice to Have Grant/funding research experience (film/doc space). Proposal formatting/design polish (Docs/Slides/Canva). Gmail/Google Calendar management; basic excel/sheets skills. Tools / Systems QuickBooks, Gmail/Google Calendar, Google Drive/Docs/Sheets; client invoice portal; password manager/one-time pass workflow (e.g., OnePass-style); bank payment workflows (with monitored, card-on-file methods).
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South Africa, Philippines Assist World Full time ₱600,000 - ₱1,200,000 per yearAbout the Role A real estate rental and acquisitions company is seeking a proactive and detail-oriented Virtual Assistant to support the day-to-day operations of property management as well as provide light assistance on the acquisitions side. This role requires strong communication, organizational skills, and the ability to manage tenant interactions,...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱250,000 - ₱500,000 per yearJob Description A Pet Services company is seeking a Social Media & Marketing Virtual Assistant to manage and grow the company's online presence. With 22 dog walkers on the team, the business already has a wealth of pet-related images and videos that can be repurposed into engaging marketing campaigns The VA will focus primarily on Facebook marketing, with...
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Part-Time Virtual Assistant – Real Estate
2 weeks ago
South Africa, Philippines Assist World Full time ₱70,000 - ₱120,000 per yearJob Description We are seeking a proactive, detail-oriented Virtual Assistant to support a real estate developer and short-term rental operator. The VA will assist with administrative work, guest communications, and supplemental social media posting for two established cabins in Broken Bow, Oklahoma, as well as a new landscape resort launching in South...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time $104,000 - $130,878 per yearJob Description —Support day-to-day property operations across multiple locations —Tenant comms: inquiries, updates, lease renewals, notices, and follow-ups —Maintenance coordination: log work orders, schedule vendors, confirm completion, track costs —Admin & Reporting: update property records, track rent/invoices/expenses, prepare summaries...
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Executive Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱10,000 - ₱12,000 per yearOverview We are seeking a highly organized and proactive Executive Virtual Assistant to support the founder of a fast-growing social media and content creation company. This role is ideal for someone who thrives in a fast-paced environment, can think two steps ahead, and is comfortable managing both business and administrative tasks. The right candidate...
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Virtual Assistant – Event
1 day ago
South Africa, Philippines Assist World Full time ₱12,000 - ₱24,000 per yearAbout the Role We are seeking a versatile and proactive Virtual Assistant to support a business leader with event coordination, personal administration, and task management. The ideal candidate will be highly adaptable, tech-savvy, and eager to learn new tools—including AI systems like Notion—while providing reliable organizational support. This...
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Executive Assistant
2 weeks ago
South Africa, Philippines Assist World Full time $50,000 - $80,000 per yearJob Description We are seeking a highly organized and proactive Executive Assistant to support a growing fractional CFO and accounting services firm. The role will focus on calendar management, client communication, inbox management, and light finance-related admin tasks. This position is ideal for someone with strong organizational skills, excellent...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱70,000 - ₱120,000 per yearJob Description You'll own a mix of strategic content projects (1–4 weeks) and quick ad-hoc admin/ops tasks. Strategic work includes researching, drafting, and publishing blog posts, creating and scheduling LinkedIn content, and occasionally setting up new tools (e.g., a CRM). Ad-hoc tasks are smaller items added to your backlog (e.g., "create a feedback...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱250,000 - ₱500,000 per yearAbout the Role We're a dynamic media and events organization dedicated to telling the stories of social impact and convening leaders who are building a more inclusive and regenerative world. We're searching for a proactive and detail-oriented Virtual Assistant to be our backbone for financial administration and operations support. This is a full-time,...
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Outreach & Marketing Virtual Assistant
1 day ago
South Africa, Philippines Assist World Full time ₱120,000 - ₱360,000 per yearAbout the Company A growing media production business specializing in commercials, advertising, photography, and event coverage is looking for a detail-oriented and proactive Outreach & Marketing Virtual Assistant. The company works with a wide range of local businesses, offering creative visual solutions to help brands stand out. The ideal candidate will...