Virtual Assistant
1 week ago
We're a dynamic media and events organization dedicated to telling the stories of social impact and convening leaders who are building a more inclusive and regenerative world. We're searching for a proactive and detail-oriented Virtual Assistant to be our backbone for financial administration and operations support. This is a full-time, 40-hour/week opportunity for a curious and organized individual to become a key player in our operations, ensuring that our financial and administrative processes are as robust and transparent as our mission
We are looking for someone with experience in QuickBooks Online and a basic understanding of payroll—or someone who is a quick study and ready to take on the challenge of supporting our financial health. Key Responsibilities Financial Administration & Bookkeeping: You'll be the keeper of our financial records, meticulously tracking and reconciling corporate credit card receipts, organizing and maintaining critical financial documentation, and supporting all bookkeeping tasks in QuickBooks Online. Payroll & HR Administration: Manage the full payroll process, ensuring employees are paid accurately and on time while complying with all federal and provincial regulations. This includes processing deductions, benefits, and statutory forms (T4s, ROEs, T2200s, TD1s). You'll also support HR functions like onboarding new employees, writing employment contracts, and handling employment records and confidential employee questions. A key part of this will be ensuring compliance with the Ontario Labour Code and Employment Standards Act. Financial Operations: Manage payments via Plooto and wire transfers, maintain benefit coverage, and monitor the company's financial position. You'll also assist with year-end financial closing and liaise with financial institutions. Administrative Support: Create and manage new staff accounts (Gmail, Slack, etc.) and handle various ad hoc duties as needed to support the team. Key Skills & Experience You have proven experience in finance, bookkeeping, or a similar accounting support role. You are a master of, or ready to become an expert in, QuickBooks Online. Experience with payroll processes and HR administration is a significant asset. You are highly proficient in Google Workspace (Docs, Sheets, Drive). Your attention to detail is second to none, and you can manage your work independently with a high degree of discretion, especially with sensitive financial and employee information. Knowledge of the Ontario Labour Code and Employment Standards Act is a must, or a demonstrated ability to quickly learn and apply these regulations. Experience with Airtable is a bonus, but not required. Tools You'll Use QuickBooks Online Google Suite Plooto Humi (for payroll and HR) Slack Airtable (preferred) Ideal Candidate You don't just see numbers—you see the story they tell. You are a natural at bringing order to financial processes and thrive in a numbers-focused environment. You are reliable, curious, and have a passion for learning new tools and systems. Ultimately, you are someone who wants to use your administrative skills to support an organization that's driving real change and building a better future for all.
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱20,000 - ₱30,000 per yearPosition Overview: Tutor Jackets is seeking a proactive, detail-oriented Virtual Assistant to support internal operations and tutor-student coordination. The ideal candidate will handle administrative workflows, help with project tracking, and facilitate communication across platforms. The role is part-time, with potential to expand based on performance and...
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Administrative Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱20,000 - ₱30,000 per yearJob Description A wholesale jewelry company is seeking a reliable and organized Administrative Virtual Assistant to support daily operations. The VA will manage calendars, handle vendor/business communications, conduct research, book appointments, and ensure follow-ups are completed in a timely manner. The role requires strong organizational skills, clear...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱30,000 - ₱50,000 per yearJob Description The Virtual Assistant will support a solo business owner who manages multiple accounts, including a beauty device B2B brand and a church group. The role requires a blend of creative, strategic, and organizational skills to ensure smooth operations and effective online presence. Responsibilities Developing and implementing social media...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱40,000 - ₱60,000 per yearJob Description We are seeking a highly organized and proactive Community Outreach & Growth Virtual Assistant to support the growth of an innovation-focused agency, thought leadership platform, and community initiatives. The ideal candidate will serve as a right-hand partner to the founder, driving outreach, managing engagement, and supporting both digital...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱30,000 - ₱50,000 per yearJob Description The Virtual Assistant will support a boutique custom jewelry business with client communications, email management, and project updates. This role is focused on ensuring smooth, timely, and professional interactions with clients from initial inquiry through project delivery. Key Responsibilities Manage email communications with...
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Executive Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱400,000 - ₱600,000 per yearJob Description The Executive Virtual Assistant will support the CEO of a precision medicine startup by managing daily administrative and communication tasks. This role will begin part-time with the possibility of expanding to full-time as responsibilities increase. The assistant will play a key role in ensuring the CEO's time is optimized for strategic...
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Virtual Assistant
1 week ago
South Africa, Philippines Assist World Full time $70,000 - $120,000 per yearJob Description A Pet Services company is seeking a Social Media & Marketing Virtual Assistant to manage and grow the company's online presence. With 22 dog walkers on the team, the business already has a wealth of pet-related images and videos that can be repurposed into engaging marketing campaigns The VA will focus primarily on Facebook marketing, with...
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Virtual Assistant – Travel
2 weeks ago
South Africa, Philippines Assist World Full time ₱30,000 - ₱50,000 per yearJob Description: We are looking for a Full-Time Virtual Assistant with strong data entry and travel coordination skills to support a client's business operations. This role focuses on managing hotel bookings, entering confirmation details into a CRM, and handling invoicing with high accuracy and efficiency. The ideal candidate must be detail-oriented,...
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Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱104,000 - ₱130,878 per yearJob Description We need a well‑rounded Virtual Assistant or Excel/Sheets specialist to own daily dispatch log tracking, data entry, pre‑invoice spreadsheet prep, and self‑audit for a construction material hauling and mechanical services operation. You'll turn scanned receipts & timecards into clean, reconciled records across employee time tracking,...
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Creative Virtual Assistant
2 weeks ago
South Africa, Philippines Assist World Full time ₱40,000 - ₱60,000 per yearWe are seeking a Creative and Visually Driven Virtual Assistant to support the launch of a new start-up business. This role combines graphic design, branding, administrative support, and light website setup. The ideal candidate will have a strong eye for detail, excellent design skills, and the ability to deliver high-quality results independently. Key...
