Office Admin Assistant

3 hours ago

Makati City, National Capital Region, Philippines MAC300 Realty Company Inc. Full time ₱181,290 per year

Job description

We are seeking a highly motivated and detail-oriented Office Administrative Assistant to join our dynamic team in Makati. The ideal candidate will be a proactive and resourceful individual with excellent organizational and communication skills.

Key Responsibilities:

Office Management:

  • Maintain a clean, organized, and welcoming office environment.
  • Manage office supplies and equipment inventory, ensuring adequate stock levels.
  • Coordinate office space usage and set up for meetings and events.
  • Assist with office maintenance, including troubleshooting minor equipment issues.

Document Control:

  • Maintain accurate and up-to-date records, both digital and physical.
  • Implement and maintain efficient filing systems.
  • Monitor the movement of important documents.

Administrative Support:

  • Prepare and distribute meeting minutes and follow up on action items.
  • Provide general administrative support, including answering phones, scheduling appointments, and running errands.
  • Assist with other administrative tasks as needed.

Maintenance Coordinator:

  • Remotely oversee on-site caretakers, providing guidance and support.
  • Conduct canvassing and research for maintenance and repair projects.
  • Manage the procurement process for maintenance and repair materials and services.
  • Coordinate with contractors and vendors for repairs and maintenance work.

Qualifications:

  • Proven experience as an Administrative Assistant or in Facilities Management (preferred).
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with Google Sheets is a plus.
  • High level of attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Proactive and resourceful with a strong work ethic.
  • Excellent communication and responsiveness via Viber or Telegram.

Job Type: Full-time

Pay: Php695.00 per day

Benefits:

  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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