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office admin

2 weeks ago

Makati City, National Capital Region, Philippines Wonderpark Amusement Full time

SUMMARY:

The Office Admin (with Accounting Background) is responsible for ensuring smooth daily office operations while providing essential accounting support to the Finance Department. The role combines administrative coordination, clerical management, and basic accounting functions, including processing financial documents, monitoring expenses, and maintaining accurate records. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

KEY RESPONSIBILITIES

Administrative Responsibilities

  • Oversee daily office operations and ensure the office environment is well-organized and properly maintained.
  • Act as the first point of contact for internal and external inquiries (phone, email, walk-ins).
  • Manage office supplies inventory and monitoring; coordinate procurement and issuance to departments.
  • Maintain filing systems (physical and digital), ensuring documents are organized and accessible.
  • Assist in preparing memos, reports, and correspondence for management.
  • Coordinate schedules, meetings, and company activities as needed.
  • Handle travel arrangements, bookings, and related documentation.
  • Support HR in basic administrative functions such as record-keeping, onboarding document preparation, and scheduling.
  • Ensure compliance with company administrative policies and procedures.

Accounting Responsibilities

  • Assist in processing invoices, receipts, liquidation reports, and expense reimbursements.
  • Maintain accurate and updated records of accounts payables and receivables.
  • Monitor and track petty cash and cash advances; ensure proper documentation and timely liquidation.
  • Encode accounting data into the company's accounting or ERP system.
  • Support monthly closing activities by preparing basic schedules and reconciliations.
  • Assist in preparation of financial reports and documentation for internal/external audits.
  • Coordinate with suppliers, vendors, and accounting personnel regarding billing concerns.
  • Ensure adherence to accounting policies, compliance standards, and documentation guidelines.

QUALIFICATIONSEducation & Experience

  • Bachelor's degree in Business Administration, Accounting, Finance, or any related field.
  • Minimum of 1 year of experience in office administration, accounting, or related roles.
  • Experience with basic accounting procedures, bookkeeping, or finance support is required.

Skills & Competencies

  • Strong organizational and multitasking skills.
  • Excellent attention to detail and accuracy.
  • Knowledge of accounting principles and financial documentation.
  • Proficiency in MS Office (Excel, Word, Outlook) and familiarity with accounting software.
  • Strong communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Problem-solving and time-management abilities.
  • Ability to work independently with minimal supervision.

Job Type: Full-time

Pay: From Php18,000.00 per month

Benefits:

  • Company events
  • Health insurance
  • Life insurance
  • Promotion to permanent employee

Experience:

  • Office Admin: 1 year (Preferred)

Work Location: In person