Executive Assistant w/ Email marketing exp

2 days ago

Manila, National Capital Region, Philippines Rippedboxstation Full time ₱150,000 - ₱250,000 per year


Position: Executive Assistant w/ Email marketing exp
Number of hours: 10 hours/week
Schedule: MST

Tasks required:

Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements

Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval

Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants

Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups

Set-up and schedule email newsletters

Handle sensitive and confidential information with the utmost discretion and professionalism

Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach

Generate, edit, publish and share daily content (original text, images, video, or HTML) to build meaningful connections

Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals

Other ad hoc tasks that would be assigned

Requirements:

At least 5 years of proven work experience as a Virtual Executive Assistant for C-level executives or a relevant role

Working knowledge/experience in email marketing and marketing automation software

Has a background/experience with current technologies, like desktop sharing, cloud services and VoIP (GSuite, Zoom, Slack, Asana, Notion, KEAP, etc.)

Strong proficiency in office software and communication tools

Knowledge of online calendars and scheduling (Calendly, Google Calendar)

Excellent verbal and written English communication skills

Discretion and the ability to handle confidential information

Excellent phone, email and instant messaging communication skills

Highly organized and detail-oriented; able to efficiently prioritize multiple tasks

Adaptability and a proactive mindset

Professional demeanor and strong interpersonal skills

Ability to work independently and in a team-oriented environment

Self-disciplined and organized; able to consistently hit daily and monthly targets with limited supervision


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