VA Admin

5 days ago

Cebu City, Central Visayas, Philippines Spin Virtual Solutions, Inc. Full time ₱150,000 - ₱250,000 per year

Job Overview:

The Administrative Assistant is responsible for supporting internal teams through effective communication, data management, lead generation, and general administrative coordination. This role is essential in ensuring smooth daily operations by handling incoming queries, maintaining documentation accuracy, and contributing to the team's overall efficiency.

Responsibilities:

Communicate professionally in both written and spoken English for basic internal and external correspondence.

Draft simple, professional emails and respond to routine queries from office managers.

Receive and document calls or voice messages, escalating issues as needed.

Summarize received complaints or concerns in clear, concise reports for management on a daily or weekly basis.

Enter, organize, and maintain data using Microsoft Excel.

Create and update simple spreadsheets and use basic formulas like SUM, AVERAGE, and VLOOKUP.

Sort and filter data for various internal reports and tracking needs.

Conduct web-based research to generate leads and compile data into spreadsheets.

Use LinkedIn, online directories, and other sources to identify and qualify quality leads.

Navigate and use SharePoint for basic file sharing and management.

Download, organize, and share files via email or upload portals as required.

Send documentation and updates to office managers in a timely and organized manner.

Requirements:

Basic to intermediate proficiency in English (spoken and written).

Experience with Microsoft Excel, including data entry, formatting, and basic formulas.

Strong attention to detail and organization in handling daily tasks.

Ability to perform online research and compile findings effectively.

Familiarity with LinkedIn and web directories for lead generation.

Comfortable using SharePoint for basic file management.

Reliable and responsive in handling administrative support responsibilities.

Ability to summarize and communicate issues clearly to management.

Proactive, detail-oriented, and capable of meeting deadlines with minimal supervision.

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