Real Estate Admin Assistant

3 days ago

Makati City, National Capital Region, Philippines EMAPTA Full time ₱400,000 - ₱800,000 per year

We are seeking an experienced and detail-oriented Sales & Marketing Coordinator to join our team. The successful candidate will play a key role in supporting the sales process, ensuring compliance, managing marketing activities, and coordinating contracts and settlements. This role requires strong organizational skills, attention to detail, and the ability to liaise effectively with solicitors, clients, and internal stakeholders.

Job Overview:

Employment type: Full-time

Shift: Day/Morning Shift

Work setup: Onsite

Site Assignment: Makati

Your Daily Tasks:

Sales Administration & Compliance

  • Manage listing input, updates, and accuracy across systems and platforms
  • Ensure all listings meet compliance requirements and company standards
  • Assist in preparing, reviewing, and managing contracts of sale
  • Coordinate documentation for sales and settlements, ensuring timelines are met

Client & Stakeholder Coordination

  • Act as a point of contact between agents, solicitors, and clients for contract and settlement matters
  • Manage communication with solicitors regarding legal documentation and settlement requirements
  • Provide administrative support throughout the sales process

Marketing Support

  • Assist with preparing marketing materials and campaigns
  • Coordinate property advertising schedules and placements (online and print)
  • Track marketing activity results and provide reports to the sales team

Invoice & Financial Support

  • Assist with invoice reconciliation for marketing, advertising, and sales expenses
  • Coordinate with teams and vendors on billing discrepancies and approvals
  • Maintain financial records and support sales and marketing reports

General Support

  • Maintain accurate records and databases of sales and marketing activities
  • Support the sales team with day-to-day administrative tasks
  • Ensure professionalism in all client and stakeholder communications

The Qualifications We Seek:

  • Minimum 3+ years of experience in a Sales, Marketing, or Administrative Coordinator role (real estate or property experience highly regarded)
  • Strong knowledge of listing input, sales contracts, compliance processes, and settlements
  • Experience liaising with solicitors and managing contract-related communications
  • Experience with invoice reconciliation and financial administration
  • Proficiency in MS Office Suite and CRM/property listing platforms
  • Excellent organizational skills and attention to detail
  • Strong communication and interpersonal skills with the ability to manage multiple stakeholders
  • Ability to prioritize and manage deadlines in a fast-paced environment

About the Client

Our client is a leading real estate network in Australia known for premium property services and customer-focused solutions. With a strong commitment to professionalism, innovation, and community, they deliver seamless transactions and market-leading results. Their trusted brand continues to shape the real estate industry with integrity and success.

Job Type: Full-time

Application Question(s):

  • Do you have experience supporting a client in real Estate?
  • have you supported a client based in the AU/US/UK?
  • What are the tools/Applications you've used ?
  • Are you willing to work fully onsite in Makati for this role?

Experience:

  • Sales: 3 years (Preferred)

Work Location: In person

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