Administration Officer

6 days ago

Clark Freeport Zone, Philippines Pelozden RSS Full time ₱1,500,000 - ₱3,000,000 per year

RSS is seeking for an experienced Administration Officer to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.

About us

RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.

Why choose us?

  • Day shift
  • HMO Coverage from Day 1: Includes one FREE dependent.
  • Free unlimited coffee (and other warm drinks)
  • Weekends off
  • Competitive renumeration
  • Employee referral incentive program
  • 13th month salary
  • Government contributions Social Security System, PhilHealth, Pag-Ibig, TIN
  • Opportunities for promotions within RSS
  • Paid training and development
  • Transportation service provided
  • Inclusive, supportive and fun company culture.

Position Summary:

The Administration Officer supports the operational and management team to ensure smooth and efficient business processes across the company. This position plays a key role in managing administrative systems, financial data entry, document control, and communication between management, suppliers, and staff.

The role requires excellent attention to detail, initiative, and strong computer skills — especially in SimPRO, Xero, Gmail and Microsoft Office.

Key Responsibilities:

Office & Systems Administration

  • Enter and maintain accurate data in SimPRO and Xero.
  • Create, process, and follow up purchase orders, supplier invoices, and receipts.
  • Assist with quoting and invoicing as directed by management.
  • Maintain document control systems, filing, and record management.
  • Ensure all compliance documentation (SWMS, ITPs, warranties, photos) are maintained.
  • Support management with weekly and monthly reporting.

Communication & Support

  • First point of contact via phone and email for suppliers, clients, and internal staff.
  • Assist trade managers and field staff by ensuring job-related paperwork and materials are complete before invoicing.
  • Coordinate deliveries, receipts, and supplier correspondence.
  • Provide support to the Admin Manager, Service Managers, and Bookkeeper as required.

Financial & Reporting Support

  • Match supplier invoices to POs and job numbers.
  • Assist with timesheets, expense reports, and reconciliations.
  • Track and follow up unpaid supplier invoices and quotes in SimPRO.
  • Support preparation of monthly KPI and performance reports.

Requirements:

  • Proven experience in office administration or similar role.
  • Strong proficiency in SimPRO, Xero, Gmail, and Microsoft Office Suite.
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Team player with a proactive and problem-solving mindset.

Job Types: Full-time, Permanent

Benefits:

  • Company Christmas gift
  • Company events
  • Employee discount
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee
  • Transportation service provided

Application Question(s):

  • How soon can you start?

Experience:

  • Google Suite: 1 year (Preferred)
  • SimPro: 1 year (Preferred)
  • Xero: 1 year (Preferred)

Work Location: In person

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