JR Admin Assistant

3 days ago

Makati City, National Capital Region, Philippines Topspot Guns Full time $30,000 - $50,000 per year

A Junior Administrative Assistant provides essential support to an administrative team by handling various clerical and organizational tasks, ensuring smooth office operations. This role involves managing communication, scheduling, record-keeping, and assisting with general office duties.

QUALIFICATIONS

· Male or Female

· At least 1-year related experience

· Must possess at least Bachelor's Degree in Office Administration or Management, Tourism, Human Resources, or any related field.

· Fresh graduates are encouraging to apply

· Amenable to work at Makati Cinema Square

· Working Schedule; Monday to Friday, on-call during Saturday (9:30am – 6:30pm)

Perks and Benefits

· Paid Trainings

· Work-Life balance, cool and friendly work environment

· Annual Firing activity, team-building activities, Christmas Party, and social events to foster a sense of camaraderie.

· Paid Holidays

· Performance incentives

· Opportunities for promotion

· Pay raise

SKILLS REQUIRED

· Good communication skills: Excellent verbal and written communication skills for interacting with colleagues and clients.

· Computer Proficiency: Familiarity with office software (Microsoft Office, Google Workspace) and other relevant systems.

· Detail oriented: Accuracy in handling data, preparing documents, and managing information.

· Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain organized records.

· Adaptability: Ability to work in a fast-paced environment and adapt to changing priorities.

· Good project management skills.

· Can work under pressure

· Works well with others

RESPONSIBILITIES

· Works with Human Resources and Executive Secretary

· Scheduling appointments and maintaining calendars

· Managing travel arrangements

· Assisting with event planning and coordination

· Performing data entry and analysis

· Creating reports on KPIs for the practice

· Answer and direct phone calls, take messages, and handle correspondence

· Administrative Tasks - create and maintain a comprehensive filing system for all documents, records, and reports pertaining to the CEO's office.

· Project Support - assist in managing various projects and initiatives providing research and administrative assistance as needed.

· Office Management - provide support in maintaining office environment and ensure that the office is organized, clean, conducive to productivity, and ordering and maintaining office supplies.

· Personal Assistance - provide personalized support to the CEO and other members of the executive office, attending to personal requirements and errands as necessary.

· Any other duties and project work as reasonably requested

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