Tendering Officer

6 days ago

Marikina City, National Capital Region, Philippines Softlink Construction & Development Inc Full time ₱25,000 - ₱300,000 per year

3 years - 5 years of Experience

1. Tender Preparation:

· Review tender documents, including project specifications, drawings, and contract requirements.

· Conduct a comprehensive analysis of project scope, technical requirements, and deliverables.

· Collaborate with various internal departments to gather necessary information and develop accurate cost estimates.

· Prepare and compile technical and commercial proposals, ensuring alignment with client needs and expectations.

· Create and maintain a database of tender-related documents, including templates, pricing data, and other relevant information.

2. Tender Management:

· Coordinate with cross-functional teams, including design, engineering, procurement, and legal, to ensure timely completion of tender submissions.

· Track and monitor tender progress, identifying potential risks and opportunities.

· Participate in pre-tender meetings and site visits to gather project insights and clarify technical requirements.

· Engage in negotiations with clients, subcontractors, and suppliers to secure favorable terms and conditions.

· Collaborate with the legal team to review and finalize contract terms and agreements.

3. Market Analysis and Research:

· Stay updated on industry trends, market conditions, and competitor activities.

· Conduct market research to identify potential clients, projects, and business opportunities.

· Analyze project feasibility, considering technical, financial, and operational factors.

· Assess risks associated with the tendering process and develop mitigation strategies.

4. Relationship Management:

· Establish and maintain strong relationships with existing and potential clients.

· Collaborate with business development teams to identify client needs and tailor proposals accordingly.

· Attend industry conferences, trade shows, and networking events to expand professional network and promote the organization's capabilities.

5. Documentation and Reporting:

· Maintain accurate records of tendering activities, including correspondence, submissions, and outcomes.

· Prepare reports and presentations summarizing tendering activities, including win/loss analysis, market trends, and forecasting.

6. Billing Reports

· Collaborate with the sales and project management teams to gather necessary billing information for tendered projects. Review tender documents and contracts to understand billing requirements.

· Ensure billing compliance with relevant laws, regulations, and company policies. Verify that the invoicing process adheres to the requirements specified in the tender documents.

· Develop and maintain a billing schedule for each tendered project, outlining the billing milestones and payment terms.

· Monitor and track the status of payments for billed projects. Follow up with clients or relevant parties to resolve any payment-related issues or delays.

· Provide regular updates on the status of billing activities to management and relevant stakeholders. Prepare billing reports and analysis as required.

· Budget and Cost Control: Assist in budgeting and cost control measures related to billing, ensuring that project costs are appropriately accounted for.

Performs other tasks as may be assigned.

Job Types: Full-time, Permanent

Pay: Php25, Php30,000.00 per month

Benefits:

  • Paid training

Work Location: In person

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