Tender and Quote Coordinator

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you

Role: Tender & Quote Coordinator
Location: Remote

About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

Overview:

We are seeking a reliable, detail-oriented professional to assist with the preparation and coordination of quote submissions and tenders across our valuation practice. This role is central to ensuring our quotes are timely, competitive, and aligned with client needs. You'll act as a liaison between our valuers and clients, drafting responses, managing deadlines, and keeping everything moving smoothly behind the scenes.

Key Responsibilities:

Tender & Quote Management

• Monitor incoming tender opportunities (government portals, client requests, etc.)
• Draft quote templates and tender responses using existing formats
• Work with valuers to gather inputs for scope, timing, and pricing
• Ensure all quote submissions are completed on time and with correct attachments and formatting
• Track deadlines and progress using a simple project tracker (e.g. Excel)

Liaison & Coordination

• Communicate directly with valuers to confirm technical inputs, fees, and proposed timeframes
• Follow up with valuers or external contacts to ensure required information is received
• Email draft quotes to valuers for review and approval
• Submit approved quotes to clients and log details into the internal system

Administrative & Reporting Tasks

• Maintain a quote/tender register with key details (client, scope, fee, date submitted, outcome)
• Assist in refining and updating quote/tender templates
• Periodically review submitted tenders to identify areas for improvement or feedback trends

Qualifications & Skills:

• Sound written English and strong communication skills
• Previous experience in admin, executive support, sales coordination, or tender/bid writing preferred
• Highly organised and able to manage multiple deadlines
• Proficient in Microsoft Word, Excel, and email tools (Outlook or Gmail)
• Proactive, responsive, and able to work independently
• Familiarity with property, construction, or valuation sectors (a plus but not essential)

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.