Fixed Asset Associate

5 days ago

Mandaluyong City, National Capital Region, Philippines Potato Corner Full time $104,000 - $130,878 per year

Job Summary:
The Fixed Asset Supervisor is responsible for overseeing the end-to-end lifecycle of company-owned fixed assets, ensuring accurate tracking, reporting, and compliance with internal controls and accounting standards. This role leads a team of Fixed Asset Associates and coordinates closely with Finance, Warehouse, IT, and Operations to implement asset management best practices. The incumbent will serve as the process owner for asset-related workflows and reporting within Microsoft D365 and Acumatica systems.

Important Note :
Please make sure you have an active Viber account , as we well communicate through Viber.

Duties and Responsibilities:

Oversees Fixed Asset Lifecycle Management:

  • Supervise the acquisition, tagging, tracking, transfer, maintenance, and disposal of fixed assets.
  • Ensure asset data is accurately captured, updated, and reconciled in the system.
  • Approve asset movement requests and monitor policy compliance.

Leads the Fixed Asset Team:

  • Supervise and guide Fixed Asset Associates in their daily tasks and assignments.
  • Monitor workload distribution and audit schedules.
  • Provide training, performance feedback, and development opportunities for asset team members.

Ensures Policy and Audit Compliance:

  • Enforce adherence to asset management policies, internal controls, and accounting standards.
  • Coordinate internal and external audits related to fixed assets.
  • Review audit findings and implement corrective actions where necessary.

Coordinates Interdepartmental Asset Activities:

  • Collaborate with Accounting, Warehouse, IT, and Business Units to streamline asset-related workflows.
  • Approve interdepartmental asset transfers and oversee location/custodian updates.
  • Ensure timely and documented communication of asset movements.

Manages System Integrity and Reporting:

  • Oversee fixed asset data integrity in Microsoft D365 and Acumatica.
  • Review and validate asset depreciation schedules, retirements, and adjustments.
  • Generate and analyze fixed asset reports for management review and audit support.

Leads Continuous Process Improvement:

  • Identify gaps and inefficiencies in asset lifecycle processes and recommend improvements.
  • Standardize asset audit procedures and lifecycle documentation.
  • Drive automation initiatives and system enhancements in coordination with IT.

Qualifications:

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field required.
  • Minimum 3–5 years of experience in fixed asset accounting or asset management, including at least 1 year in a supervisory or lead role.
  • Strong working knowledge of Microsoft D365 and Acumatica systems.
  • Deep understanding of fixed asset accounting principles, depreciation, and audit practices.
  • Proven ability to lead a team, manage cross-functional coordination, and uphold internal controls.
  • Excellent analytical, organizational, and documentation skills.
  • Effective verbal and written communication skills.
  • Experience with asset tagging, scanning tools, and mobile audit applications is a plus.

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