Accounts Receivable Comptroller

Job Summary

The Accounts Receivable (AR) Controller shall be responsible for receiving and processing payments, checking collection updates, and other related info from the customers via Wholesale Salesman Representatives (WSR). He/she also ensures that past-due accounts of the customers are properly coordinated with the Sales Department and to the Chief Credit and Collection.

Duties and Responsibilities

Credit Management

a. Receives, checks, and verifies remittances reports from the WSR;

b. Encodes, checks, and post the payment of the customer to the ERP system;

c. Encodes and posts received dated checks on the ERP system based on the date of the check;

d. Reviews and monitors collection reports and outstanding balances of the assigned account;

e. Posts check payment, credit card, cash and bank transfers on SAP system.

f. Checks and balances all the transacted accounts every end of the shift;

g. Extracts and endorses aging of accounts receivable report, collection slips, and other related reports or documents as needed;

h. Monitors and reports assigned customers' accounts for any payment overdue, over the credit limit, bounced checks and/or expired requirements;

i. Review collection reports and outstanding balances and reports to Accounts Receivable Supervisor for any discrepancies;

j. Maintains logs of EWT forwarded to Accounting Department.

k. Monitors, checks, apply or clears rebates, promos, credit memos, and/or discounts of the assigned account;

l. Creates and maintains logs of any encountered discrepancies such as bounced checks, late payment, lacking payment, etc.;

m. Maintains logs of any encountered discrepancies such as bounced checks, late payment, short payment and unposted returns.

n. Immediate reports to the AR Supervisor and Chief Credit and Collection of any discovered irregularities or deviation of practice on the collection procedure of WSR;

o. Checks, sorts, and files remittance reports, delivery receipts, invoices, credit memos, collection reports, remittances reports, and other related documents;

p. Clears payment with rebate, promos, discount, EWT, credit memos and returns;

q. Prepares checks, collection receipt and deposit listing report for deposit to the bank;

r. Distributes SOA to the WSR/DSM for their reference;

Customer Account Management

a. Observes the privacy and confidentiality of all the info of the assigned accounts; 

b. Blocks the sales orders of the assigned account who has an overdue payment, over the credit limit, bounced checks and accounts that have no updated legal requirements by issuing SO credit check order;

c. Process customer requests such as additional terms, credit limit and change of name

d. Checks and verifies new accounts and coordinate with data analytics for encoding

e. Monitors the assigned accounts' business/legal requirements and reports immediately any expired requirements;

Others

a. Supports the AR Supervisor and Chief Credit and Collection in developing programs, policies and procedures relative to the improvement of the Department and its services;

b. Abides by the company rules and regulations implemented with regards to policies and procedures, quality management, and in the Employee's Handbook; and

c. Performs other duties that may be assigned by the AR Supervisor and Chief Credit and Collection

Competencies (Knowledge, Skills, and Experience Needed for the Job)

Educational Requirements

1. A Graduate of BS Accountancy, Finance, Financial Management or related courses

Competency

1. Experience in Account Receivable and other related functions

Essentials 

1. Demonstrates attention to details and accuracy of work

2. Excellent high moral character and integrity

3. Demonstrates high attention to details and accuracy of work

Desirable

1. Ability to efficiently and accurately in long work hours

2. Ability to work long hours and manage work pressure