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Admin Assistant-Fieldtrip Coordinator

2 weeks ago

Santo Tomas, Calabarzon, Philippines MEGA PRIME FOODS Full time ₱192,000 per year

Key ResponsibilitiesAdministrative Duties

  • Manage front office operations including answering phones, responding to emails, and greeting visitors.
  • Maintain office supplies, records, and filing systems (digital and physical).
  • Support scheduling, calendar management, and meeting coordination.
  • Assist in preparing reports, presentations, and internal communications.
  • Handle data entry and maintain accurate databases for visitors, memberships, or events.
  • Process invoices, purchase orders, and expense reports as required.

Museum Guide Coordination

  • Serve as the main point of contact for museum guides, docents, and volunteers.
  • Create and maintain guide schedules for tours, educational programs, and special events.
  • Monitor guide attendance and performance, and gather visitor feedback.
  • Collaborate with education and exhibitions staff to align guide content with current displays and programming.
  • Ensure guides are equipped with up-to-date materials and tour resources.

Qualifications

  • Bachelor's degree preferred.
  • Proven experience in administrative support or coordination roles.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficient in Microsoft Office Suite, Google Workspace, and scheduling tools.
  • Professional and courteous demeanor with strong interpersonal skills.
  • Ability to work collaboratively with staff, volunteers, and the public.
  • Flexibility to occasionally work weekends during special events

Job Type: Full-time

Pay: Php14, Php16,000.00 per month

Benefits:

  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Opportunities for promotion

Work Location: In person

Application Deadline: 03/31/2025

Expected Start Date: 09/01/2025