Executive Assistant
2 weeks ago
What You'll Do Operations & Founder Support ● Act as a force-multiplier for the Founder: capture ideas, organize them into an "ideas library," prioritize, and follow through ● Build simple weekly dashboards/reporting so the team always knows "what's going on" campaigns, sales, launches ● Drive follow-ups: chase owners, close loops, surface blockers, keep tasks moving ● Prep meetings (clear agendas, objectives), attend when helpful, and share crisp action summaries ● Light life admin: calendar blocks, appointment bookings as needed
E-commerce & Marketing Ops ● Shopify upkeep: add new products, write/edit product descriptions, basic merchandising (e.g., seasonality like Halloween), and light landing-page updates coupon bars, banners, etc ● Inventory eyes: flag low stock; coordinate simple re-order cues ● Copywriting: draft playful, on-brand copy (we love cat puns) for product pages, promos, and light campaign assets ● Support recurring marketing tasks (e.g., cloning monthly email/promo workflows once patterns are set ● Gather signals from Trello/Slack and centralize into one clear "what needs Dorian now" view
Must-Have Experience 3+ years in EA/ops or e-commerce operations for a DTC brand/agency (Shopify experience strongly preferred). Proven track record owning follow-ups, timelines, and cross-team coordination in a fast, founder-led environment. Excellent written English and short-form copywriting skill (brand voice, wit, and wordplay). Strong tool fluency: Shopify, Google Workspace, Slack, Trello/Asana (or similar). Data-comfort: can assemble simple performance snapshots (pull numbers, format, and interpret at a high level). High EQ with a low-ego, direct communication style—comfortable with fast decisions and candid feedback. Nice to Have Basic HTML/CSS familiarity for small theme tweaks (not required). Experience with email platforms and simple campaign cloning. Light analytics skills (lookups/pivots/charts) in Sheets/Excel. Experience supporting neurodivergent leaders (ADHD) with structured systems. What Success Looks Like (90 Days) A living "ideas library" exists and is driving prioritized work. A simple weekly performance report lands on time—clear, trusted, and actionable. Shopify is tidy, up-to-date, seasonally merchandised; descriptions feel on-brand and fun. Follow-ups are predictable: owners know what's due and nothing goes dark. Founder spends more time on high-leverage work, less time chasing status.
Working Style Proactive: you propose improvements and spot risks early. Clarifying: you ask sharp questions up front to hit the mark the first time. Organized: you turn chaos into clean checklists, timelines, and dashboards. Brand-savvy: you can match a playful, personality-driven tone. Why join Assist World?
> 100% REMOTE > $50 birthday bonus > $200 testimonial bonus > $300 USD bonus every 6 months > $500 entry monthly raffle
> NO TRACKER. NO PROBLEM
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