Office Coordinator

1 week ago

Makati City, National Capital Region, Philippines Manpower Outsourcing Services, Inc. Full time ₱400,000 - ₱800,000 per year

Scope of position

The Office Coordinator is responsible for managing the front desk and ensuring smooth day-to-day operations of the office. This role involves a combination of reception duties and administrative tasks, such as handling phone calls, scheduling appointments, managing office supplies, and supporting other departments as needed.

Tasks and responsibilities

  • Manage all reservations including but not limited to travel & hotel bookings.
  • Manage office utilities, expenses, stationary, food & beverages and arrange purchases when necessary.
  • Maintain and organize company documents, correspondence and receipts.
  • Prepare monthly office expenses for approval.
  • Manage and coordinate office permits, parkings, gate passes, and compliance-related requirements.
  • Act as the point of contact for contractors and service providers.
  • Liase with some government agencies (as needed).
  • Assist in scheduling meetings, preparing agendas, and taking minutes when required.
  • Handle incoming and outgoing mails or deliveries.
  • Assist Area Manager with secretarial tasks.
  • Responsible for ensuring product safety, authenticity, legality and quality to all our customers.
  • Have a duty of care to follow all applicable QSHE and Group policies and report any type of incident immediately to their line manager.

Qualifications:

  • College degree
  • 1-3 years of experience in reception or administrative roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong ability to multitask, prioritize, and manage time efficiently.
  • Friendly and approachable demeanor with the ability to handle interactions with all stakeholders professionally.

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