Records Officer

18 hours ago

Quezon City, National Capital Region, Philippines QC Law Office Full time ₱250,000 - ₱500,000 per year

This position will be responsible for is responsible for the efficient and secure management of the law firm's physical and digital case records. The role is primarily tasked with the organization and maintenance of physical and digital records, providing oversight for continued implementation of record-keeping policies to ensure consistency, compliance, and ease of retrieval for documents.

Key Responsibilities

  1. Organizing Physical and Digital Case Records

  2. Scan and Convert Physical Case files into Digital Formats

  3. Standardize and classify digital records in accordance with the firm's naming convention

  4. Ensure Quality, clarity and completeness of digitized records

  5. Maintain Inventory and index of case files, Records of originals and certified true copies

  6. Address internal inquiries and service as point of contact for sent/received documents

  7. Oversight and Implementation of Record-keeping Practices

  8. Work with attorneys and legal staff to ensure compliance with record-keeping practices

  9. Conduct regular audits of case files to ensure completeness of case files and adherence and proper implementation of record-keeping practices

  10. Develop and Update record-keeping policies and procedures in compliance with legal, ethical and regulatory requirements

The Billing Officer is responsible for overseeing the timely and accurate preparation, issuance, and monitoring of invoices and statements of account for all clients of the law firm. This position ensures that billing reflects the actual legal services rendered, complies with client agreements, and supports the firm's financial sustainability.

Key Responsibility:

  1. Invoicing for Clients

  2. Prepare and issue invoices, statement of account of each client

  3. Attaching receipts and disbursement vouchers to client records

  4. Coordinate with lawyers and legal staff to verify disbursements

  5. Ensure accurate, complete and timely issuance of invoices

  6. Prepare and Monitor Statement of Account

  7. Maintain updated records of each client's billing history and account status

  8. Ensure all records are properly filed, updated and secured

  9. Generate regular billing reports for management review

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