Logistics Transport Coordinator

DUTIES AND RESPONSIBILITIES

· Creating planning loads (i.e., mode selection, multi-stop ordering, etc.) into NTDS main Transportation Management System (TAI) or any equivalent and similar internal system used to carry out tasks.

· Support the creation and planning of transportation loads in the NTDS Transportation Management System (TAI) or equivalent platforms, including mode selection and multi-stop routing based on provided instructions.

· Routing tenders to carriers defined by routing guide(s) as instructed.

· Assist in routing shipment tenders to carriers as defined by routing guides and escalate any issues to internal NTDS contacts.

· Ensuring coverage for all loads ahead of relevant milestones

· Monitor load milestones and ensure timely updates in the system to support visibility and tracking.

· Requesting or greenlighting appointment times for all relevant stops

· Coordinate appointment scheduling by requesting or confirming times for all relevant shipment stops.

· Track execution of loads against relevant milestones and updating of load dashboard

· Track shipment execution and update dashboards to reflect current status, flagging any delays or issues to NTDS counterparts.

· Identify any risks to successful delivery and inform NTDS counterpart

· Identify potential risks to delivery timelines and escalate them promptly, along with suggested mitigation steps.

· Offer solutions or recommendations to all known risks

· Maintain clear and timely communication with internal stakeholders and carriers regarding shipment status and documentation.

· Keep all relevant stakeholders informed with status updates

· Follow up with carriers to provide required information (i.e., actual arrival and departure times, PODs, invoices, etc.)

· Follow up with carriers to collect required documentation such as Proof of Delivery (POD), invoices, and actual arrival/departure times.

· Review, assess, make decisions to execute accessorial charge requests for approval or denial and input needed information such as rates and stops into the system.

· Review and process accessorial charge requests based on established guidelines, entering relevant data into the system for approval.

· Process loads for timely payment to carriers, request for Invoices and upload them in to the NTDS TMS and Hubtran or any equivalent system for operations and finance.

· Upload invoices and supporting documents into NTDS systems (e.g., TMS, Hubtran) to support timely carrier payments.

· Analyze service and cost implications to inform critical decisions made during file creation (as instructed) and managing exceptions; including but not limited to rate negotiation, approvals.

· Support rate validation and exception handling by providing accurate data and documentation to internal teams.

· Proactively monitor the status (and recommend steps for improvement) of KPIs including On-time performance, routing guide compliance, develop relationships as a trusted advisor at all levels of the customer organization.

· Monitor key performance indicators (KPIs) such as on-time delivery and routing guide compliance and provide input for continuous improvement.

· Request and Upload Carrier contracts into NTDS TMS system

· Upload and maintain carrier contracts in the NTDS TMS system as instructed.

· Perform other relevant duties as needed and instructed, specifically thru customer and NTDS SOP.

· Perform other administrative and operational support tasks as assigned, in accordance with NTDS and customer SOPs.

· Review and validate carrier invoices and supporting documents for accuracy and completeness.

· Upload invoices and documentation into NTDS systems (e.g., TAI, Hubtran) to support timely processing and payment.

· Assist in resolving invoice discrepancies by coordinating with carriers and internal teams.

· Process accessorial charge requests by reviewing documentation, entering rate and stop data, and submitting for approval.

· Ensure all billing-related data is accurately recorded in the TAI system to support financial reporting and compliance.

· Support finance and operations teams with documentation requests and audit preparation as needed.

Additional Responsibilities:

· Carry out any other duties assigned by supervisors or communicated through official memoranda, in support of NTDS logistics operations.

Qualifications:

1. Graduate of BS in Customs Administration or equivalent business course

2. at least 1 year experience in a logistics or supply chain industry or freight forwarding organization and/or with exposure to International Transport Logistics

3. Amenable to work in shifting schedule - Graveyard Shift 9pm-6am

4. Willing to start ASAP

5. Willing to be trained

6. Good inter-personal skills

7. Proficient in Excel, word, and Outlook

8. Excellent Communication skills both oral and written; Fluent in English

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month