Admin Officer

3 days ago

Quezon City, National Capital Region, Philippines Jan BC Mobile Inc. Full time ₱900,000 - ₱1,200,000 per year

We are looking for a dedicated and efficient Administrative Officer for Regulatory Compliance to join our team in Quezon City, Philippines. This role is central to ensuring the smooth operation of our team by handling a wide range of administrative tasks. Additionally, the role includes a secondary focus on supporting the regulatory compliance process for business permits and licenses within the mobile electronics industry.

Key Responsibilities:

  • General Administration: Oversee daily office operations, including managing office supplies, handling correspondence, organizing meetings, and maintaining office equipment.
  • Office Management: Ensure the office environment is well-organized and functions efficiently. Handle scheduling, coordinate events, and manage office logistics.
  • Document Management: Maintain organized filing systems for all company documents, including contracts, reports, and records. Ensure that files are easily accessible and securely stored.
  • Support to Teams: Provide administrative support to various departments as needed, including preparing reports, assisting with communications, and handling routine office tasks.
  • Communication Coordination: Act as a liaison between the office and external stakeholders, including vendors, clients, and service providers. Manage incoming and outgoing communications.
  • Regulatory Compliance Support: Assist in the preparation and submission of documents required for business permits and licenses. Ensure that all relevant documentation is accurately maintained and that deadlines for renewals are met.
  • Permit and License Monitoring: Track the status of business permits and licenses, ensuring that all necessary renewals and updates are completed in a timely manner.
  • Administrative Process Improvement: Identify opportunities to streamline administrative processes and improve office efficiency. Implement best practices for office management.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Office Management, or a related field.
  • Experience: At least 2 years of experience in an administrative role, with some exposure to regulatory compliance or document management being a plus.
  • Skills: Strong organizational and multitasking abilities, excellent written and verbal communication skills, and proficiency in Microsoft Office and office management software.
  • Knowledge: Basic understanding of business permits and licenses, particularly in the mobile electronics industry, is beneficial but not required.
  • Languages: Proficiency in English and Filipino.

Preferred Qualifications:

  • Experience in office management or administrative roles within a corporate setting.
  • Previous experience working in or with the mobile electronics industry.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company events
  • Employee discount
  • Flextime
  • Health insurance
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Schedule:

  • 8 hour shift
  • Day shift

Supplemental Pay:

  • 13th month salary

Experience:

  • administrative: 2 years (Preferred)

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