Documentation and Compliance Officer

1 day ago

Makati City, National Capital Region, Philippines Filipino Energy Resources Corporation Full time ₱1,200,000 - ₱3,600,000 per year

Job Summary

The Documentation and Compliance Officer plays a crucial role in ensuring that all real estate development, New project permitting, Existing Business renewals,  City ordinance compliance, activities comply with legal, regulatory, and company standards. This position is responsible for managing, organizing, and maintaining accurate documentation throughout the lifecycle of property development projects, as well as monitoring compliance with all applicable laws, regulations, and internal policies. This role is also an assisting role for the custodian of records and works with the Accounting department in as far as documentation for audits


Key Responsibilities

  • Documentation Management

  • Prepare, review, and maintain all documentation related to property acquisitions, development approvals, sales, leases, and other transactions.

  • Ensure all documents are accurate, up-to-date, and securely stored in both physical and digital formats.
  • Coordinate with internal departments (legal, sales, engineering, construction) to gather necessary documentation.
  • Manage document version control and ensure proper authorization and signatures.

  • Compliance Monitoring

  • Stay updated on relevant real estate laws, zoning regulations, building codes, and industry standards.

  • Monitor ongoing projects to ensure compliance with regulatory requirements and company policies.
  • Liaise with regulatory authorities, consultants, and external legal counsel as necessary.
  • Assist in preparing and submitting statutory filings, permits, licenses, and compliance reports.

  • Audit and Risk Management

  • Conduct regular internal audits of documentation and compliance processes.

  • Identify potential compliance risks and propose mitigation strategies.
  • Support external audits and regulatory inspections.

  • Training and Communication

  • Provide training and guidance to staff regarding documentation procedures and compliance requirements.

  • Communicate updates on regulatory changes and internal policies to relevant teams.

Qualifications

  • Completed High School under the K12 system with good marks.
  • Or Bachelor's degree in Law, Business Administration, Real Estate, or related field.
  • At least 2-4 years of experience in compliance, legal, or documentation roles; real estate sector experience preferred.
  • Strong knowledge of real estate laws, contracts, and regulatory requirements.
  • Excellent organizational and record-keeping skills.
  • High attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Must know how to drive a four wheeled or two wheeled vehicle
  • Proficient in MS Office and document management systems.

Key Competencies

  • Integrity and ethical conduct
  • Analytical thinking
  • Problem-solving
  • Initiative and proactiveness
  • Ability to work independently and as part of a team

Application Process

Interested candidates should submit their CV and a cover letter to [email address] with the subject line "Documentation and Compliance Officer Application."

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