Business Operations

3 hours ago

Fort Bonifacio, National Capital Region, Philippines KC Global Talent Solutions, Inc. Full time ₱360,000 - ₱720,000 per year

QUALIFICATIONS:

  • Experience: [3-5+] years of experience in an Operations, Business Administration, or Management Consulting role, preferably within a professional services environment (e.g., engineering, architecture, legal, consulting)
  • Process Focus: Proven track record of designing, documenting, and implementing new operational processes that have led to measurable increases in efficiency or organization.
  • Technical Skills:Advanced proficiency in Google Workspace or Microsoft Office Suite.Demonstrated experience selecting and utilizing Project Management Software ([e.g., Asana, ClickUp, ]), CRM systems, or Time Tracking/Billing software.
  • Soft Skills:Strategic Thinker: Ability to see the "big picture" of how administrative functions support high-quality engineering delivery
  • High Ownership: A self-starter who can identify a problem and independently develop and implement a solution. Exceptional attention to detail and a commitment to order and structure.
  • Preferred Qualifications (Nice to Have)Direct experience working with or for an architectural or engineering firm. Knowledge of standard professional service contracting frameworks

JOB DESCRIPTION:

Business Process Architecture & Implementation (Core Focus):

  • Analyze current operational workflows (e.g., project initiation, invoicing, client communication, document control) and identify critical bottlenecks and inefficiencies
  • Design, document, and roll out standardized operating procedures (SOPs) for all administrative and operational functions.
  • Establish best practices for internal document management, file naming conventions, and project archiving to maintain regulatory compliance and efficient retrieval.Select, implement, and manage cloud-based tools and software to automate routine tasks (e.g., proposal generation, time tracking, project management).
  • Contact HMO, Insurance, etc. supplier to assist on getting the team's package.

Operational Efficiency & Structure:

  • Create and manage the internal structure for all non-engineering business functions, bringing order and clarity to roles and responsibilities
  • Develop systems for tracking key operational metrics (e.g., utilization rates, project initiation lead time, cash flow) to provide actionable insights to the leadership team.
  • Act as the internal champion for efficiency, continuously reviewing processes for optimization and cost reduction.

Financial & Administrative Coordination:

  • Manage and track client invoicing, ensuring timely submission and follow-up on outstanding payments.
  • Oversee expense reporting, budget monitoring, and coordination with external accountants for monthly reconciliation.
  • Handle sensitive company documentation, contracts, and legal agreements with strict confidentiality.

Leadership Support & Communication:

  • Manage executive calendars, schedule high-priority client/vendor meetings, and prepare meeting agendas and concise summaries.
  • Draft and refine professional business correspondence, proposals, and internal communications, maintaining a consistent brand voice.
  • Facilitate efficient communication between engineering teams and external partners.

Job Types: Full-time, Permanent

Pay: Php30, Php60,000.00 per month

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Opportunities for promotion

Experience:

  • Operations, Business Admin or Management Consulting r ole: 3 years (Preferred)
  • finance and admin coordination: 3 years (Preferred)
  • Operations management: 3 years (Preferred)

Work Location: In person

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