Purchasing Officer

1 day ago


Taguig, National Capital Region, Philippines CloudEats Full time $4,000 - $6,000 per year

Job Purpose

Reporting directly to the Senior Purchasing Manager, the Purchasing Officer under the Purchasing team shall handle the day-to-day purchasing activities for trade/non-trade items, focusing on coordinating orders with suppliers and monitoring deliveries and payments.

Main Duties

PO Issuance to Suppliers

  • Ensure timely and accurate conversion of Purchase Requests to Purchase Orders.
  • Sending of Purchase Orders to suppliers andensuringe confirmation of orders
  • Communicate any changes or adjustments in orders at least two days before to the affected suppliers
  • Ensure any concerns on supply are communicated to end-users in a timely manner
  • Responsible for reallocating orders to the alternative supplier/s if the main supplier is unable to deliver

Delivery Monitoring

  • Daily checking of plotted deliveries and ensuring all scheduled orders arrive on time
  • Coordination with suppliers on re-deliveries of delayed or missed deliveries

Payments Monitoring

  • Regular coordination with the Finance Team (Accounts Payable) on unpaid invoices to avoid disruptions in deliveries
  • Assist in requesting a Statement of Account from all suppliers for the clean-up of pending payables
  • Coordinate issues on invoices/delivery reports to suppliers for timely payment processing.

Database Maintenance

  • Updates purchasing masterlist,s including list of vendors, ingredients, prices, and payment terms
  • Files supplier accreditation requests for all new suppliers

Other duties and tasks as may be assigned.

Qualifications

  • At least
    1 year of experience in Purchasing
    , preferably in the
    Food & Beverage industry
  • Comfortable working in a
    fast-paced, high-volume
    environment
  • Strong
    coordination and communication skills
    with internal teams and suppliers
  • Detail-oriented and
    proactive in handling deliveries, payments, and supplier concerns

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