
Purchasing Officer
1 day ago
Job Purpose
Reporting directly to the Senior Purchasing Manager, the Purchasing Officer under the Purchasing team shall handle the day-to-day purchasing activities for trade/non-trade items, focusing on coordinating orders with suppliers and monitoring deliveries and payments.
Main Duties
PO Issuance to Suppliers
- Ensure timely and accurate conversion of Purchase Requests to Purchase Orders.
- Sending of Purchase Orders to suppliers andensuringe confirmation of orders
- Communicate any changes or adjustments in orders at least two days before to the affected suppliers
- Ensure any concerns on supply are communicated to end-users in a timely manner
- Responsible for reallocating orders to the alternative supplier/s if the main supplier is unable to deliver
Delivery Monitoring
- Daily checking of plotted deliveries and ensuring all scheduled orders arrive on time
- Coordination with suppliers on re-deliveries of delayed or missed deliveries
Payments Monitoring
- Regular coordination with the Finance Team (Accounts Payable) on unpaid invoices to avoid disruptions in deliveries
- Assist in requesting a Statement of Account from all suppliers for the clean-up of pending payables
- Coordinate issues on invoices/delivery reports to suppliers for timely payment processing.
Database Maintenance
- Updates purchasing masterlist,s including list of vendors, ingredients, prices, and payment terms
- Files supplier accreditation requests for all new suppliers
Other duties and tasks as may be assigned.
Qualifications
- At least
1 year of experience in Purchasing
, preferably in the
Food & Beverage industry - Comfortable working in a
fast-paced, high-volume
environment - Strong
coordination and communication skills
with internal teams and suppliers - Detail-oriented and
proactive in handling deliveries, payments, and supplier concerns
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