Inventory Specialist

Role Overview

We are seeking an experienced Inventory Specialist to manage the post-purchase inventory lifecycle in NetSuite across six sites in the U.S. and Mexico (including four U.S. distribution centers and two manufacturing facilities in Mexico).

This role ensures items are accurately set up, received, stored, transferred, adjusted, and reconciled in NetSuite with >95% accuracy. You will play a critical role in reducing back orders, maintaining clean item masters, improving reporting, and driving visibility for Sales, Customer Success, and Leadership teams.

This is a hands-on role requiring strong process discipline, proactive communication, and flexibility to take on additional projects as directed by the Operations Manager.

Core Outcomes (90–180 Days)

• ≥95% cycle count accuracy at each site with a documented ABC program.
• Zero negative inventory and clean item masters (naming, UoM, bins, cost, ROP/min-max, lead times).
• Daily exception dashboards live in NetSuite; weekly KPI deck; monthly close & valuation tied out to GL.
• Reduction in back-orders and stockouts through disciplined ROP/safety stock review and transfer/work order planning.

Key Responsibilities
A) NetSuite Mastery (Hands-On)

1. Item/SKU Master Data

2. Create/maintain items, classes/departments, UoM, barcodes/UPCs, preferred vendors, and lead times.

3. Govern costing methods (Avg/FIFO/Std), bins/locations, lot/serial flags, and statuses.
4. Maintain attributes: aliases, kits/assemblies, tax codes, landed-cost settings.

5. Costing & Valuation Control

6. Ensure accurate item receipt; vendor bill matching; configure landed-cost allocation rules.

7. Perform inventory revaluations; monitor COGS alignment; reconcile GL monthly.

8. Replenishment & Planning

9. Configure/maintain ROP, safety stock, and reorder intervals.

10. Leverage demand planning/supply plans where applicable.
11. Build and monitor transfer orders (TOs) and inter-site visibility for DCs.
12. Coordinate work orders (WOs) with manufacturing.

13. Transactions, Warehouse & Production Controls

14. Oversee item receipts, bin transfers, adjustments, inter-site TOs, and putaway adherence.

15. Manage work orders: completions, variance capture, reconciliations.
16. Partner with receiving/production to prevent errors and resolve variances.

17. Cycle Counts & Accuracy

18. Implement ABC cycle counting; analyze variances; drive corrective actions.

19. Eliminate negative on-hand/ghost stock; investigate systemic issues.

20. Reporting, Analytics & Dashboards

21. Build/own SuiteAnalytics dashboards and Saved Searches.

22. Monitor daily exceptions, weekly KPIs, and monthly valuation.

23. Close & Compliance

24. Lead inventory portion of period close; review TOs/WOs/WIP.

25. Maintain SOPs, logs, and variance records.

26. Communication & Stakeholder Management

27. Proactively notify sites of inbound POs/TOs/WOs and shortages.

28. Partner with Operations, Production, Procurement, CS, and Finance to resolve issues.

29. Scope & Flexibility

30. Undertake special initiatives and strategic projects as directed.

Day-to-Day Cadence

• Daily: Clear exceptions, confirm inbound, approve adjustments, update dashboards.
• Weekly: ROP/min-max review, TO/WO planning, KPI deck review, root-cause analysis.
• Monthly: Inventory valuation tied to GL, cycle counts, close checklist completion.

Qualifications
Education

• Bachelor's degree in Business, Supply Chain Management, Industrial Engineering, Operations, Finance, or related field. Certificates will be required.
• Equivalent experience may be considered.

Certifications

• Preferred: Six Sigma Yellow or Green Belt (Lean/Process Improvement coursework a plus).
• Nice-to-have: APICS/ASCM CPIM or CSCP; NetSuite SuiteFoundation or ERP Consultant certification.

Must-Have Skills & Experience

• 5+ years hands-on with NetSuite Inventory/SCM in multi-site environments (DCs + manufacturing).
• Strong Item Master expertise (items, UoM, bins, costing, statuses, configurations).
• Transactions: Item receipts, transfers, bin moves, WOs, adjustments, revaluations.
• Replenishment: ROP/min-max, safety stock, lead times, demand planning.
• Cycle counting methodology (ABC), variance analysis, corrective action.
• SuiteAnalytics dashboards & exception reporting.
• Landed-cost configuration and vendor bill matching.
• Inventory period close reconciliations.
• Multi-location transfers and in-transit tracking.
• Advanced Excel (pivots, lookups, text/data functions, query tools).

Additional Skills

• Process improvement mindset; Six Sigma mindset and Operational Excellence methodologies preferred.
• Strong communication skills; ability to influence across teams without authority.
• Experience with WMS (e.g., RF-SMART, scan flows) or 3PL integrations/EDI a plus.
• SuiteFlow/workflow configuration knowledge a plus.

What This Role Is Not

• Not a Buyer. This role begins after purchase to ensure accurate receiving, storage, transfers, work orders, counts, reconciliations, and reporting.

Success Metrics

• Site accuracy ≥95%.
• Stockout rate and BO trending down; zero negative inventory.
• On-time daily exceptions and weekly KPI decks.
• Stable ROP/min-max settings at scale.
• Accurate TO/WO reconciliations; minimal aging/variance.

Why Join Us?

This is an opportunity to play a mission-critical role in ensuring accuracy, efficiency, and operational excellence across a fast-growing organization. You will gain visibility across leadership teams, influence process improvements, and help drive a data-driven supply chain.

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