Accounts Payable Assistant

Balancing Care and Accuracy, One Invoice at a Time

Bring your passion for numbers and your commitment to care into a career that balances purpose and performance. In this role, you'll process invoices, manage supplier payments, and support financial operations that keep healthcare services running smoothly-all while enjoying flexibility, growth, and time to focus on what matters most outside work.

Job Description

As an Accounts Payable Assistant, you'll ensure timely and accurate processing of invoices and payments while maintaining strong relationships with suppliers and internal teams. This role is ideal for finance professionals who thrive in a fast-paced environment and are eager to contribute to a purpose-driven healthcare organization.

Job Overview

Employment Type: Full-time

Shift: Mid Shift, Weekends Off

Work Setup: Onsite, BGC

Exciting Perks Await

• Day 1 HMO coverage with 2 free dependents
• Competitive Salary Package
• Prime office location in BGC (Easy access to MRT stations, restaurants, and banks)
• Mid Shift Schedule
• Fixed Weekends Off
• Salary Advance Program through our banking partner
• (Eligibility and approval subject to bank assessment; available to account holders with minimum 6 months tenure)
• Unlimited Upskilling through Emapta Academy courses
• (Visit )
• Free 24/7 access to office gyms (Ortigas and Makati) with a physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited Employee Referral Incentives across the organization
• Standard Government and Emapta Benefits
• 20 Annual Leaves (including 5 convertible to cash)
• Fun Employee Engagement Activities
• Mentorship and exposure to global leaders and teams
• Career Growth Opportunities
• Diverse and Supportive Work Environment

The Qualifications We Seek

• At least 1 year of experience in Accounts Payable or Finance-related roles.
• Previous experience working with invoices, accounts, and Finance systems.
• Knowledge and understanding of the Data Protection Act and GDPR.
• Passion for processes, systems, and accuracy with a high attention to detail.
• Ability to prioritize tasks while maintaining precision in a busy environment.
• Flexible and open to change, with a continuous improvement mindset.
• Strong ability to build relationships with suppliers, colleagues, and stakeholders.
• Comfortable working in a matrix and multidisciplinary team environment.
• Positive, supportive, reliable, and trustworthy team player.
• Calm and composed under pressure, with strong communication skills across styles.
• Approachable, dedicated, and hardworking professional who values integrity.
• Committed to making healthcare better for all.
• Maintains very high standards in work output and professionalism.
• Always seeks to improve themselves and their work processes.
• Honest, open, and respectful of others' views.
• Works collaboratively and cooperatively with others.
• Confident and assured, yet humble and measured in decision-making.
• A proactive self-starter capable of handling tasks independently.
• Flexible and adaptable to meet evolving business needs.
• Brimming with honesty, integrity, and professionalism.
• Not afraid to share ideas or suggest improvements-your voice matters here.
• Experience collaborating effectively in a team-oriented environment.

Your Daily Tasks

• Process supplier invoices accurately through a digital system, transitioning toward RPA automation for efficiency.
• Engage in the processing of PO-exempt invoices following defined workflows within the system.
• Process monthly direct debit invoices and ensure accurate allocation of payments.
• Request refunds within the same month where applicable and apply corresponding credit notes.
• Complete double-entry postings to clear purchasing transactions from the suspense account.
• Maintain and review the GRNI monthly, closing incorrect or unwanted POs and returning GRNI on receipted POs that are no longer required.
• Conduct regular supplier statement reconciliations and review vendor ledgers bi-weekly.
• Prepare supplier payment runs in accordance with set timetables and budgets.
• Partner with relevant Category Managers to maintain high standards in supplier relationships and effective query resolution.
• Assist in managing the Accounts Payable inbox and ensure timely response to all queries.
• Provide a positive service desk experience to internal customers for all P2P-related queries.
• Deliver training and education to stakeholders and customers on best practices in P2P processes.
• Assist with P2P system administration to accommodate the needs of service users across the organization.
• Work proactively to identify and flag potential issues before they arise.
• Support the Accounts Payable Manager in ad-hoc activities, including audits, system improvements, projects, and reporting.
• Conduct month-end and year-end closing processes to ensure accuracy and timeliness.
• Perform effective filing duties, managing both electronic and paper files while keeping all records up to date.
• Maintain continuous learning and development in best practices for Accounts Payable operations.
• Investigate and resolve invoicing queries within agreed SLA timelines, collaborating closely with the wider sourcing team and key stakeholders.
• Escalate unresolved queries following proper workflows and procedures.

About the Client

Our client is the UK's largest specialist provider of diagnostic and healthcare solutions, working hand-in-hand with the NHS to make healthcare better for millions. They deliver world-class diagnostic, imaging, and patient support services designed to improve outcomes and access to care. Guided by values of Trust, Passion, Care, and Fresh Thinking, they aim to deliver excellence in every patient interaction, with a goal to serve over 7 million patients by 2030 while maintaining an outstanding 97% satisfaction rate.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra