Sourcing and Logistics Coordinator

3 days ago

Angeles City, Central Luzon, Philippines Clark Outsourcing Full time $40,000 - $60,000 per year

Position Title: Sourcing and Logistics Coordinator

Work Set Up: On-site

Schedule: 7:00 AM to 4:00 PM PH Time

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

The Sourcing and Logistics Coordinator plays a key role in supporting the Sales and Product Development teams by managing the end-to-end sourcing process, preparing quotations, coordinating with suppliers, and overseeing logistics and sample management. This role ensures accurate, timely, and cost-effective product development and delivery, while maintaining strong communication across internal teams and external partners.

What You'll Do:

  • Sourcing & Quotation Management

    • Receive and review product briefs from Sales/Product Development via email or

    • Prepare accurate Quotation Request Forms (QRFs) using Mercury or equivalent system.

    • Research new products and suppliers when needed using platforms like Alibaba.

    • Submit QRFs to designated suppliers and follow up on quotations, especially for urgent requests.

    • Update internal tracking tools (e.g., ) and communicate quotation status to requestors.

  • Supplier Communication

    • Liaise with suppliers to clarify product specs, pricing, and licensor compliance requirements.

    • Maintain clear and professional email communication and track supplier responses.

    • Ensure all supplier queries are addressed before final costing is submitted.

  • Sample & Photo Management

    • Request product samples upon Sales request for material, design, and quality checks.

    • Coordinate with the supplier and the photo studio for sample photography.

    • Review and upload high-resolution images to Box and notify relevant teams.

    • Manage photo reshoots if needed and follow up with finance (e.g., ZINC AU) for unpaid photography services.

  • Shipping & Logistics Coordination

    • Book shipments primarily for US-bound products using approved forwarders.

    • Prepare and verify pre-packing lists, invoices, VGM, and packing lists with suppliers.

    • Submit booking forms and ensure documents are submitted ahead of cut-off dates.

    • Review and confirm Bills of Lading and relay to Sales teams.

    • Monitor shipment status and proactively communicate delays or issues to Sales.

    • Request Onboard BLs and Telex Release documentation from forwarders and share with stakeholders.

What We're Looking For:

  • At least 2 years of experience in sourcing, procurement, or logistics coordination.

  • Strong organizational and multitasking skills with attention to detail.

  • Experience working with supplier communication and international shipping preferred.

  • Familiarity with project management and documentation tools (e.g., , Box, Teams).

  • Proficient in Microsoft Excel, Google Docs, and email communication.

  • Experience with systems like Mercury is a plus.

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