Finance & Operations Administrator | Onsite | Makati | Day Shift | Day 1 HMO

Purpose-driven healthcare work, done while the day is still yours.

When your workday ends early, life gets bigger.

Your afternoons open up again-time for errands, rest, or simply enjoying life while the sun's still up. During your workday, you're keeping healthcare operations running smoothly, supporting finance decisions, and ensuring services reach those who need them most. It's a role that blends structure, impact, and steady growth in the hospital and healthcare space-without taking over your life.

Job Description

As a Finance & Operations Administrator, you will provide accurate, reliable, and proactive finance and administrative support to ensure strong financial control, smooth operational processes, and informed decision-making across the healthcare business.

Job Overview

Employment type: Full-time

Shift: Day shift, 6:00 AM - 3:00 PM PH (Weekends Off)

Work setup: Onsite, Makati

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3-5 years of relevant experience
• Proven experience working in a finance environment
• Knowledge of finance and accounts including Accounts Receivable, Credit Control, or Accounts Payable
• Experience using an accounting package (e.g. Xero)
• Highly organized with strong time-management skills and the ability to manage multiple tasks and deadlines simultaneously
• Self-motivated and able to work independently while maintaining strong communication with the wider team
• Excellent written and verbal communication skills
• Strong attention to detail and ability to work accurately under pressure
• Proactive team player with a solutions-focused mindset and willingness to support wider business and administrative activities
• Confident and adaptable in using multiple IT systems, with proficiency in Microsoft Office 365, particularly Excel

Your Daily Tasks

Client Invoicing & Revenue Administration

• Manage end-to-end client invoicing, ensuring correct charge rates and accurate updates to packages of care
• Reconcile client visit records to validate billed hours, mileage, and expense claims
• Set up, maintain, and terminate direct-debit mandates as required
• Monitor client accounts, follow up on late or missing payments, and escalate issues appropriately
• Liaise with local authorities and third parties regarding financial contributions to client services

Supplier & Expense Processing

• Process supplier invoices accurately and on time, following up on discrepancies or overdue items
• Process and reconcile staff expense and mileage claims in line with company policies
• Maintain accurate records of supplier and expense transactions

Payroll Processing & Administration

• Support payroll processing to ensure timely and accurate staff payments
• Validate contracted hours, training payments, mileage, expenses, holiday pay, sick pay, and ad-hoc payments
• Investigate and resolve payroll discrepancies with relevant stakeholders

Accounting & Reconciliations

• Reconcile accounting software regularly to ensure accuracy and integrity of financial records
• Ensure financial data entries, calculations, and postings comply with internal processes

Financial Reporting & Performance Support

• Prepare regular financial reports and submit scorecard data with clear explanations
• Assist in forecasts, projections, and results reporting to support business planning
• Prepare actual vs budget and forecast reports, including variance analysis
• Provide financial insights to support pricing, pay rates, and supplier contract decisions

Finance Queries & Stakeholder Support

• Respond to finance-related queries from internal stakeholders, third parties, and clients or bill payers

Process Improvement & Compliance

• Contribute to continuous process improvements, including cost-benefit analysis
• Assist with self-audits, trend analysis, and action plans to support quality and compliance
• Support adherence to company policies, including Equality, Diversity, and Equal Opportunities

Administrative & Operational Support

• Assist in preparing for office meetings by compiling data, reports, and information
• Record meeting notes, actions, and decisions, and track follow-ups
• Coordinate staff and client celebrations and reward activities, including e-voucher payments
• Support key service processes by coordinating and tracking future calendar appointments
• Maintain secure, accurate file management and archiving of sensitive financial and personal data

General

• Carry out any other duties required for the successful operation of the business

About the Client

Supporting care through strong financial foundations.

Our client operates within the hospital and healthcare sector, delivering essential services supported by well-structured financial and operational systems. With a strong focus on compliance, service quality, and people-centered care, the organization provides professionals with meaningful work, clear processes, and opportunities to contribute to healthcare outcomes that truly matter.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands alongside industry leaders, offering stability and global career opportunities. Here, you work with international clients, supported by a collaborative culture that encourages learning, innovation, and professional development.

Apply now and be part of the #EmaptaEra