People & Culture Administration Assistant | Hybrid | Makati | Day | Day 1 HMO

Behind every quality healthcare service is a people team that runs on precision, trust, and care.

This role places you at the center of a healthcare organization's people operations-supporting recruitment, compliance, and employee records that directly affect how care is delivered. Expect structured processes, meaningful responsibility, and exposure to regulated healthcare environments, all within a hybrid setup designed for long-term balance and growth.

Job Description

The People & Culture Administration Assistant provides essential administrative support to the Human Resources and Recruitment team. This role requires strong multitasking skills, confidence in handling P&C systems and phone-based communication, and a high level of professionalism when managing confidential information. You'll support compliance, documentation, and daily operations that keep people processes accurate, timely, and aligned with healthcare standards.

Job Overview

Employment type: Full-time

Shift: Day shift, 8:30am to 5:30pm (ACST) - Monday to Friday

Work setup: Hybrid, Makati (1-2 days onsite, 3 days WFH; open to negotiation with the successful candidate)

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive salary package
• Hybrid work arrangement
• Prime Makati office location with easy access to MRT stations, restaurants, and banks
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 3 to 5 years of relevant experience in HR, administration, or people operations
• High energy, enthusiasm, and ambition in a fast-paced work environment
• Strong initiative and confidence in own skills and judgment
• Very professional and confident telephone manner
• Ability to absorb new knowledge quickly
• High level of professionalism when dealing with people
• Ability to work under pressure and meet tight deadlines
• Strong teamwork skills with the ability to work independently
• Commitment to delivering excellent service to staff and clients
• High level of loyalty, discretion, and confidentiality
• Strong ability to prioritize work effectively

Your Daily Tasks

• Support the interview process through reference checking and employment paperwork management
• Manage National Police Clearance, DHS clearances (e.g., Working with Children Checks), NDIS screen clearance renewals, and Visa Entitlement (VEVO) checks
• Maintain accurate and up-to-date staff files
• Maintain staff training records
• Prepare confidential correspondence and documents using Microsoft Word and other Office applications
• Assist with audit preparation as required
• Support day-to-day administrative duties across the office
• Liaise with clients, employees, and candidates as the organization's representative
• Assist office personnel as required
• Prepare reports and assist with data collation
• Maintain staff information within internal databases and allocation systems
• Answer phone calls and manage enquiries professionally
• Assist in managing office procedures
• Manage email communications
• Order stationery and office supplies
• Implement continuous improvement processes in line with organizational directives
• Perform other duties as defined by the Manager

About the Client

Supporting care through strong people systems.

Our client operates within the healthcare sector, delivering essential services supported by structured people practices, compliance-driven operations, and a commitment to quality care. Their environment values accuracy, confidentiality, and continuous improvement-making this role critical to maintaining trust, regulatory standards, and workforce readiness across healthcare services.

Welcome to Emapta Philippines

Join a company that builds global careers while respecting balance and sustainability. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta connects professionals with international teams through long-term, people-first partnerships. Here, you gain global exposure, strong support systems, and the stability to grow your career with purpose. Apply now and be part of the #EmaptaEra.